Senior Procurement Specialist

Salary : $47,957.70 - $59,947.11 Annually

Location : Mesquite, TX

Job Type : Full-time

Job Number : 2500075

Department : Finance

Division : Purchasing

Opening Date : 01 / 03 / 2025

Closing Date : 2 / 3 / 2025 4 : 00 PM Central

GENERAL SUMMARY

Salary : $47,957.70 / annual minimum - $59,947.11 / annual mid (Depending on qualifications)

To participate in procurement activities with citywide departments, divisions, and external stakeholders. This position will provide highly responsible administrative support to the Manager of Purchasing.

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SUPERVISION

General supervision is provided by the Manager of Purchasing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.
• Adhere to assigned work schedule as outlined in city and department attendance policies and procedures.
• Maintain and monitor the status of annual contracts and lead departments through contract renewals.
• Assist in the preparation of complex formal and informal bids in compliance with departmental requisitions and state law requirements; review commodities and equipment specifications before the solicitation of bids; receive formal and informal bids and quotations, conduct bid openings as required; tabulate and evaluate bids and quotations to determine the lowest, best qualified vendor; assist in the preparation of documents to submit formal bid recommendations to City Council for approval.
• Schedule and submit advertisements for required bids to comply with state and local laws and prepare advertisements for posting on the City's web page.
• Collect, review, and verify purchase requisitions; analyze requirements; contact suppliers for prices and availability; review and analyze cost comparisons to determine appropriate vendor.
• Interact with other City departments and external stakeholders to coordinate procurement activities; correspond with supplier personnel.
• Provide information and conflict resolution to the public, vendors, and other departments; provide vendors with accurate procurement information including bid specifications and bid awards.
• Compose, review, and verify a variety of memorandums, correspondence, reports, public notices, and documents including bid specifications; research and verify information as required.
• Verify capital outlay purchases with budget documents for authorization and accuracy; determine budget codes and verify funding allocations as needed by the Manager of Purchasing.
• Problem resolution with vendors or other stakeholders as directed by the Manager of Purchasing.
• Educate departments and other stakeholders on federal, state, and local laws, regulations, and codes that apply to the procurement process.
• Participate in special projects as directed by the Manager of Purchasing.
• Attend and participate in professional groups, committees, and seminars; stay abreast of new trends and developments in the field of procurement.
• Process payroll and employee personnel changes for Purchasing, Mailroom / Print Shop, and Warehouse divisions.
• Responsible for vendor management, inclusive of reviewing and inputting of new vendors and maintaining existing vendor records for City compliance.

MINIMUM JOB REQUIREMENTS

EDUCATION

Bachelor's degree from an accredited college or university with major coursework in accounting, finance or related field.

EXPERIENCE

Two years of increasingly responsible experience in finance, accounting or procurement.

LICENSES AND CERTIFICATES

Possession of a valid driver's license.

WORK SCHEDULE

Monday - Friday 8 : 00am to 5 : 00pm CST

Hybrid telecommute possible after probationary period with Director approval.

Testing required only if interviewed :

Typing, Proofreading, Spelling, Outlook, Excel and Word

Full Time Employees :

The City of Mesquite offers the Zero Premium, Employee Only Benefits under the following plans : High Deductible Medical Plan, HMO Dental Plan, Vision Plan, and Life Insurance.

The City is self-insured and offers a choice of four medical plans : HSA, High Deductible, HMO, PPO, and EPO Medical Plans through Blue Cross Blue Shield of Texas. Employee medical coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates. Employees enrolled in the City's self-insured medical plan also have access to the Mesquite Employee Health Center (MEHC) clinic and pharmacy.

The City offers three dental plan options : a managed plan (DHMO), an indemnity plan (DPPO), an enhanced indemnity plan (DPPO Enhanced). Coverage is available to all full-time employees at group rates.

The City offers free Vision Insurance to all employees. Dependents can be added for an additional fee.

Basic Group Life Insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year. The following voluntary benefits are available to full-time employees : Supplemental Life, AD&D Insurance, Cancer Insurance and Long-Term Disability

Texas Municipal Retirement System (TMRS) : All employees appointed to positions designated to work 1,000 hours or more per year must participate in the TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions.

Other benefits include Social Security, Tax Saver Program (Section 125 Flexible Spending Account), Deferred Compensation Plans, Direct Deposit, Paid Holidays, Paid Vacation, Sick Leave and Personal Leave.

For more information about the City of Mesquite's employee benefits, please visit :

Select the option that best represents the highest level of education you have achieved.

Identify your degree area of study for the position of Senior Procurement Specialist.

Indicate the number of years of experience you have in finance, accounting or purchasing.

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PLEASE READ CAREFULLY : If you are a current City of Mesquite employee, have you been employed in your current position with the City of Mesquite for at least 3 months? Please indicate the option that best represents your current status.

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Salary : $47,958 - $59,947