Senior Procurement Specialist

1.  All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies  and Procedures Manual.
2.  Adhere to assigned work schedule as outlined in city and department attendance policies and procedures.
3.  Maintain and monitor the status of annual contracts and lead departments through contract renewals.
4.  Assist in the preparation of complex formal and informal bids in compliance with departmental requisitions and state law  requirements; review commodities and equipment specifications before the solicitation of bids; receive formal and informal   bids  and quotations, conduct bid openings as required; tabulate and evaluate bids and quotations to determine the lowest, best qualified vendor; assist in the preparation of documents to submit formal bid recommendations to City Council for approval.
5.  Schedule and submit advertisements for required bids to comply with state and local laws and prepare advertisements for   posting on the City’s web page.
6.  Collect, review, and verify purchase requisitions; analyze requirements; contact suppliers for prices and availability; review and   analyze cost comparisons to determine appropriate vendor.
7.  Interact with other City departments and external stakeholders to coordinate procurement activities; correspond with supplier   personnel.
8.  Provide information and conflict resolution to the public, vendors, and other departments; provide vendors with accurate   procurement information including bid specifications and bid awards.
9.  Compose, review, and verify a variety of memorandums, correspondence, reports, public notices, and documents including bid   specifications; research and verify information as required.
10.  Verify capital outlay purchases with budget documents for authorization and accuracy; determine budget codes and verify   funding allocations as needed by the Manager of Purchasing.
11.  Problem resolution with vendors or other stakeholders as directed by the Manager of Purchasing.
12.  Educate departments and other stakeholders on federal, state, and local laws, regulations, and codes that apply to the   procurement process.
13.  Participate in special projects as directed by  the Manager of Purchasing. 
14.  Attend and participate in professional groups, committees, and seminars; stay abreast of new trends and developments in the   field of procurement.
15.  Process payroll and employee personnel changes for Purchasing, Mailroom/Print Shop, and Warehouse divisions.
16.  Responsible for vendor management, inclusive of reviewing and inputting of new vendors and maintaining existing vendor   records for City compliance.

Salary : $47,958 - $59,947