PAYROLL CLERK

Salary : $47,367.01 Annually

Location : City of Miami, FL

Job Type : Full-Time

Job Number : 1111-20250120-ORG

Department : Police

Opening Date : 01 / 20 / 2025

Closing Date : 1 / 31 / 2025 5 : 00 PM Eastern

An Equal Opportunity Employer

Nature of Work

This is responsible specialized work compiling, verifying, and recording time and attendance records, preparing general payroll reports, and performing all departmental payroll-related duties.

Work involves performing payroll related duties, and applying basic bookkeeping principles and practices to prepare payroll and to maintain payroll records in the Oracle and Kronos payroll systems which include but are not limited to : time and attendance, vacation accruals, and compensatory time. Employees in this class will provide necessary technical support to different sections, units, or satellite offices within a department involving a variety of payroll-related duties. Employees in this class prepare departmental payroll, perform personnel work and skilled clerical accounting tasks, and are responsible for entering and submitting hours and reviewing and approving all types of time and attendance. This class is distinguished from the Payroll Aide classification by having primary responsibility for handling a specific department's payroll related duties. Work is subject to automatic and periodic verification through systems of internal controls, pre-audits and post-audits, and through supervisory review for conformity with established policies and procedures. Reports to a higher level administrator.

Essential Functions

Maintains departmental logs of personnel and payroll changes, submits personnel action forms (i.e. new hires, transfers, reclassifications, terminations, retirements, overpayments and / or underpayments, wage increases, deduction changes, etc.) and change of attendance request.

Reviews time sheets or time cards for accuracy and completeness and contacts employee or supervisor regarding any discrepancies.

Enters all time to be paid; includes overtime, shift differentials, on call pay, etc.

Maintains and updates employee attendance and leave balance records.

Enters new employees into the time keeping system, and maintains it updated.

Enters regular time, overtime and supplemental payroll items to facilitate the processing of bi-weekly payroll for a department.

Reviews, verifies, corrects and reconciles the bi-weekly time collection records.

Processes changes of attendance requests.

Answers questions from employees regarding payroll-related issues and researches any pay discrepancies and work with centralized payroll to resolve issues.

Prepares periodic and special payroll-related departmental reports.

Distributes departmental payroll reports and payroll checks.

Performs administrative and clerical duties as assigned.

Performs other related work as required.

Minimum Requirements

High school diploma or its equivalent and two (1) years of experience preparing payroll.

Equivalent combination of education and experience beyond a high school diploma or its equivalent and six (6) months of the required experience.

Documentation Requirements

Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.

ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.

THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF :

• Proof of education in the form of a high school diploma. Foreign diplomas / degrees must be submitted with a credential evaluation report from an approved credential evaluation agency
• Translations of diploma / degrees are not accepted. If degree / diploma does not reflect the academic major on its face, transcripts indicating degree completion must be submitted. Audit / Academic reports are not accepted as substitutions for college transcripts.
• To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms : copy of high school diploma, or equivalent, OR any higher accredited degree such as an Associate's, Bachelor's, Master's degree or higher.
• Approved Credential Evaluation Agencies :

Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by :

For additional list of approved credential evaluation agencies visit the

It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.

Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.

It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.

Applicants must provide a valid email address in order to receive notification of eligibility.

Veterans Preference : Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.

FDVA Certification Forms : Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.

Form VP1 : Form VP2 :

FORM VP3 :

Selection Preference for City Residents : In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview :

A. Utility bill dated within 60 days of the date of submission

B. Valid Florida Driver License or State-issued I.D.

C. Property Tax Statement dated within 1 year of the date of submission

D. Properly executed valid lease agreement

E. Homestead Exemption dated within 1 year of the date of submission

F. Motor Vehicle Registration dated within 90 days of the date of submission

G. Official school records or transcripts, dated within 90 days of the date of submission

H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission

City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.

Selection Preference : Selection preference within the same ranking band resulting from an interview process will be granted in the following order : 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.

OPEN / NON-COMPETITIVE

An Equal Opportunity Employer

Note : Benefits subject to change.

Have you attached and uploaded a copy of your proof of education or a foreign credential evaluation (if applicable) which verifies your graduation as specified in the job announcement? Your diploma or transcripts MUST be uploaded with your application before the closing date. If not, please be aware that your application will be deemed ineligible.

Required Question

Salary : $47,367