What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II - PARKS & RECREATION position at City of Midlothian, TX?
Salary : $40,458.91 - $58,665.42 Annually
Location : City of Midlothian, TX
Job Type : Full Time
Job Number : 2425-00558
Department : Parks & Recreation (23)
Opening Date : 02 / 25 / 2025
Closing Date : Continuous
Position Summary
Starting Hiring Range : $40,458.91 - 49,562.17, annually
Under direct supervision, this position is responsible for performing a variety of administrative tasks essential to the operation of the department.
Essential Job Functions
- Provides administrative and clerical support to assigned department.
- Greets and assists visitors by answering questions and finding requested information.
- Responsible for communication, agenda creation, minutes, open meeting process, orientation, and related items for the Park Board. Attends monthly evening board meetings.
- Monitors and orders routine supplies and equipment for the department or work unit.
- Produces correspondence, flyers, forms, reports, spreadsheets, presentations, and other related documents.
- Assists with projects by proofreading, copying, and collating.
- Sorts and distributes mail.
- Sends and receives email and other correspondence.
- Monitors and updates information available on the city web page.
- Coordinates the preparation of department reporting and recordkeeping.
- May assist with payroll and department budget.
- May be responsible for the collection of fees and deposits on a daily basis.
- Enters information into computer to prepare correspondence, bills, statements, receipts, checks, and permits by copying information from one record to another.
- Processes all A / Ps for department.
- Takes meeting notes and transcribes into meeting minutes.
- Assists in the logistics of planning meetings and events, including catering and printing documents.
- Performs special assignments and research as requested.
- Performs all other duties as assigned.
Education and Experience
High school diploma or GED equivalent, is required.
Minimum of three (3) years progressively responsible administrative experience is required.
Knowledge, Skills, and Abilities
Knowledge, Skills, and Abilities
Special Requirements
Must be available to attend evening Park Board meetings monthly.
Licenses & Certifications
Must possess and maintain a valid driver's license with acceptable driving record as established by the City of Midlothian driving standards.
Notary Public certification is preferred.
Work Environment
Works primarily in a climate-controlled office environment. Physical demands are primarily sedentary. Requires light lifting (up to 10 lbs.), sitting, walking, and standing. Work performed may cause fatigue of eyes and other faculties because of fairly continuous use of motor senses. Requires manual dexterity and visual acuity in the use of computers and phone.
Are you a current employee with the City of Midlothian?
Do you currently possess a high school diploma or GED as required for this position?
What best describes your current administrative experience?
What best describes your administrative experience with a municipality or a similar organization?
Do you currently possess a Notary Public certification, or are you willing and able to obtain one within one (1) year of employment?
Do you have experience processing invoices and reconciling accounts?
Are you able to work flexible hours, including attending various meetings outside of regular business hours?
Do you currently possess a valid driver's license?
The city's standard for driving positions requires employees to not have more than two (2) traffic citation convictions in two (2) years. Do you currently have more than two (2) traffic citation convictions in the past two (2) years?
Required Question
Salary : $40,459 - $58,665
