Temporary Payroll Technician

Perform a variety duties and responsibilities that ensure the biweekly production of payroll for the City of Minneapolis

This position is full-time, temporary employment through September 2025.

Salary
Anticipated starting salary range is $28.89 - 35.11/hour, depending on qualifications

Work Location
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

• Audit and approval of timesheets (paper and on-line) to determine accuracy of hours, earnings, combination coding, and general deductions, leave accrual, payable time, and time entry into HRIS.

• Perform time entry from paper timesheets or spreadsheets. This includes covering in the absence of timekeepers and when timesheets are locked during the close process.
• Work with numerous authorities for time sensitive actions that may impact an employee's paycheck, e.g., child support, 3rd party garnishments, State levies, Federal wage levies, Chapter 13 bankruptcy levies, Social Security levies, Unemployment levies, and Educational (student loan) levies.
• Send letters to the employee and levee authority in a timely and sensitive manner and maintaining confidentiality of private and sensitive data.
• Process payments of checks received for initiation of levies.
• Update taxes bi-weekly for filing of quarterly taxes
• Audit of benefits, general deductions, State and Federal taxes of employees, and audit retroactive pay based on contract settlements, reimbursements or other lump sum payments or adjustments.
• Create, verify and correct overtime amounts to match legal requirements of the fair labor Standards Act.
• Enter annual sick leave payments, and process annual bargaining unit or charitable campaign programs as they are due.
• Audit of HR job data for all employees for any codes and status indicators that need to be indicated to generate appropriate pay for:
  • Regular/Temporary/Seasonal or ACA Seasonal, Full/Part time or Intermittent, Salary plan, Union Code and Work group.
  • Ensure Availability pay in the winter.
  • Ensure Comp rates are consistent with current salary schedule.
  • Validate Expected Job End dates are entered for temporary employees and additional records when applicable and report to the HR maintenance Rep if expired or ending soon.
• Validate Expected Return Date for Leaves of Absences and report to HR if expired or ending soon.
• Populate spreadsheet for Outside Trades employees for audit of hours, wages and general deductions, and determine whether to override to the general deductions on the pay lines based on hours worked.
• Review and track employees on workers compensation to ensure appropriate entry for payroll.
• Audit leave balances to ensure employees are in compliance with bargaining unit language.
• Create single payment or regular vendor vouchers in COMPASS as authorized by Payroll Supervisor.
• Prepare required forms and documentation for taxes. advances, final payments; stop direct deposit wire transfers, re-issue or creation new wire transfers for direct deposit and notify employee in writing or e-mail of changes.
• Run jobs in HRIS with the required parameters for time administration (creates payable time from time entry), load tables (loads payable time that has been approved to a table) and calculate pay (takes loaded table data and creates a calculated pay check) as scheduled.
• Reconcile union reports, both in-house unions and outside trades based on hours worked.
• Adjust taxes for personnel out on workers compensation in order to comply with Federal/State law.
• Work with query reports, e.g., compensatory time balances by department, in order to audit fringe leave balances.
• Use query reports to facilitate processing various aspects of payroll, e.g., over 80 hours reported, less than 80 hours reported, to assist in completing an accurate payroll.

Required Education:
Eighteen months of post high school training in accounting and payroll

Required Experience:
Three or more years of related experience

LICENSES/CERTIFICATIONS:
N/A

Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Those that don't meet the required education and experience are still encouraged to apply.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Drug and Alcohol Testing
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

Union Representation

• Skill in the use of Microsoft products, and the ability to use other Microsoft products.
• Ability to use spreadsheets and apply formulas to calculate taxes and various payment results (including pivot tables and formulas)
• Knowledge of and ability to utilize a variety of websites to facilitate updating new employees, classification changes, terminations, enrolling employees within PERA, levy disclosure.
• Knowledge of and ability to use the City's website to access labor agreement information that impacts payroll.
• Ability to work with payroll/accounting software, e.g., PeopleSoft/Oracle Time & Labor pay module, COMPASS/COMET.
• Positions are cross trained to so that they can work on any Department's payroll.
• Ability to work under pressure and meet deadlines.
• Ability to analyze data.
• Good oral and written communication skills.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.