Grants Administrator

Grants Administrator

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Grants Administrator

Salary

28.44 - $31.25 Hourly

Location

Missoula, Montana

Job Type

Regular, Full-Time

Job Number

00490

Department

Community Planning, Development & Innovation

Division

CPDI-Housing & Community Development

Opening Date

02 / 13 / 2025

Closing Date

3 / 9 / 2025 11 : 59 PM Mountain

Description

Benefits

Questions

Overview

Are you a strategic thinker with a passion for community development and the skills to navigate the world of grants and funding?

The City of Missoula’sCommunity Development Division () of Community Planning, Development & Innovation (CPDI) is looking for a detail-oriented and proactive Grants Administratorto help secure and manage vital resources that make a real difference in our community. In this role, you’ll research funding opportunities, oversee grant administration, and collaborate with local officials, agencies, and organizations to drive impactful programs forward.

If you’re ready to take your expertise in grant management to the next level and be a key player in shaping Missoula’s future, we’d love to hear from you!

Screening of applications will begin on Monday, March 10, 2025.

To Apply : A ll applicants must submit the C ity of Missoula Application AND a Cover Letter explaining your interest in this position and detailing how your experience and education meet the qualifications.

Failure to attach the cover letter will result in your application being incomplete, and therefore, not reviewed by the hiring manager.

Resumes will not be reviewed. All details should be entered on the application.

• This position is part of a formal career ladder. The posted wage range reflects the starting wages for Career Ladder Level I, with the full range of $28.44 - $33.13 / hour. Wages increase annually based on longevity and cost of living adjustments. The full wage range for Career Ladder Level II is $30.15 - $35.51 / hr.

Essential Functions

This position is part of a formal career ladder tying pay progression to the advancement and complexity of assigned duties and responsibilities.

Research grant opportunities, solicit proposals, and prepare / submit grant applications.

Prepare forms, budgets, and financial analysis for credit analysis or matching fund requirements, and reviews; prepare and implement necessary documents for grant applications and grant awards.

Administer grant funds, including receiving and disbursing funds, establishing and maintaining accurate records, preparing periodic financial and performance reports, ensuring compliance with all applicable rules and regulations, and monitoring project / program progress.

Coordinate tracking and reporting from grant activities to internal staff, local government officials, and the broader community.

Prepare loan agreements, requests for proposals, and bid documents; conduct bid openings, site inspections and / or program audits.

Serve as the local government liaison to grantees and contract holders.

Prepare and manage contract agreements; establish program parameters and performance standards.

Participate in public forums and planning groups to examine issues, develop programs, and plan services; facilitate meetings for the collaboration of a variety of interests.

Provide education and technical support, as needed, to local government officials, outside agencies, community-based organizations and individual applicants seeking assistance.

Assist with the preparation of program budgets and generating accounting records for grant programs.

Coordinate and / or participate in special projects; respond to identified needs; propose public policy; enhance coordination of existing services.

Knowledge, Skills and Abilities

Knowledge of public administration principles and practices, including program planning and administration, budget preparation, fiscal accountability, research methods, records management, etc.

Knowledge of community development, human services, and housing concerns, including community service delivery systems with the ability to learn and meet specific community needs.

Knowledge of standard grant procedures, including proposal development, preparation, grant administration, financial reporting, and program evaluation.

Knowledge of and ability to learn and seek out various local, state, federal grant, or loan programs.

Skill in conducting research, analyzing information, and writing technical reports related to community planning and development, including financial, performance, and demographic data.

Skill in operating office equipment, various computer software and databases, including Microsoft 365, and the ability to learn job-specific applications and equipment.

Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.

Skill in public speaking, with the ability to present data, reports, and other findings to a variety of diverse groups and individuals, while facilitating positive outcomes and maintaining a calm demeanor.

Proven ability to participate in a community focused and team-oriented environment, contributing as lead and collaborator, when necessary.

Ability to work independently while coordinating multiple programs with keen detail and accuracy, prioritize tasks with shifting priorities and timeline demands, and provide problem-solving solutions to various situations.

Ability to maintain and exhibit integrity and discretion in handling the confidential and sensitive information.

Ability to maintain records and prepare reports and correspondence.

Ability to monitor performance and enforce contract compliance.

Ability to develop, interpret, and implement policies and procedures to attain program goals and objectives.

Ability to learn departmental and City of Missoula practices and procedures.

Qualifications and Additional Application Materials

This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.

The City of Missoula will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to :

Market-Competitive Salary

Work / life balance, including the possibility of flexible schedules and remote work opportunities

0 premium for health and dental coverage for employees and affordable premiums for family coverage

10,000 Employer-sponsored Accidental Death and Dismemberment Life Insurance Policy

Options for supplemental life, disability, critical illness, and accident

Constitutionally guaranteed retirement plan () with the City contributing 8.77% of salary on your behalf and the ability to contribute to a supplemental deferred compensation program

Generous paid vacation, sick leave, and holidays

Pre-tax flexible spending accounts

The City of Missoula may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here () to learn more and understand whether you may be eligible.

Additional benefits package information is available here () .

Please describe your proficiency with spreadsheets and budgets, and proficiency level in Microsoft Excel.

Please describe your experience, if any, in managing federal grants.

Did you attach your cover letter to complete your application?

Required Question

Employer

City of Missoula

Address

435 Ryman Street

Human Resources

Missoula, Montana, 59802

Phone

406-552-6130

Website

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Salary : $28 - $31