Senior Contracts Administrator ( INTERNAL ONLY)

This is a full-time, mid-level professional position, under the direction of the Procurement Manager in the Financial Services Department, Purchasing Division. 

The individual will primarily be required to perform the necessary procurement, purchasing and contract management tasks that will facilitate the drafting, issuance, receiving, reviewing, negotiating, and administering of city-wide high-dollar, highly visible, and complex contracts from inception to final close out in accordance with applicable policies and procedures.

This individual will also facilitate year-end closings, assist in the administration of the City’s procurement card program, and perform any other tasks that will expedite the procurement of goods and services for use by the City.

PROCUREMENT-RELATED TASKS

• Develops and utilizes the appropriate procurement methodology to solicit competitive pricing on high-dollar and complex goods and services in accordance with the City’s Procurement Policy and the applicable State of Texas Bid Laws.
• Procures leases, revenue-based services, professional services, supplies, materials, and construction-related services.
• Serves as a project lead for user departments to develop and issue the appropriate procurement methodology for the required goods and services.
• Reviews complex contracts to identify internal historical usage and spending patterns to leverage the procurement of goods and services.
• Receives, reviews, and analyzes responses for goods and services, and utilize business acumen to make award recommendations that are in the best interests of the City.
• Oversees contracts and review trends for diverse businesses (i.e., Minority/Women-owned, Small Businesses) have an opportunity to participate in the solicitation process.  
• Facilitates procurement meetings with perspective firms and internal stakeholders to review offers submitted to the City.
• Researches vendors and evaluates their ability to provide and the availability of quality materials, equipment and services.

CONTRACTS

• Develops, creates and issues correspondence to expedite the development and execution of contracts.
• Reviews the terms and conditions of offers to determine whether their acceptance is in the best interests of the City.
• Interprets documents and advises departments regarding compliance issues and contract performance.
• Determines the bonding and insurance needs to mitigate risk and protect the City’s interest.
• Works collaboratively with user departments and the Legal Department to resolve contract-related issues.
• Ensures the timely dissemination of contract-related information to all stakeholders.
• Tracks the issuance of change orders and expenditures against a contract for compliance purposes.
• Maintains records on contract information; works with appropriate personnel to ensure compliance with agreements.
• Monitors contract timelines in order to assure timely bids and contract renewals are met.
• Maintains correspondence to document the history of a contract.
• Uses existing software (i.e., MUNUS), to monitor, manage, and effectively administer contracts. 

MUNIS

• Bachelor’s degree in Finance, Accounting, Business Management, or Public Administration.
• Minimum of five (5) years of related professional experience as a contract analyst, administrator, or with progressively responsible experience in the development, coordination, and management of contracts in a municipal environment preferred. 
• Experience and knowledge in the preparation, administration, and negotiation of government contracts and procurement practices are preferred.
• Certified Texas Contract Manager (CTCM),  Certified Texas Contract Developer (CTCD), Certified Professional Public Buyer (CPPB), or Certified Public Procurement (CPPO) Certification preferred.

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience. 

Salary : $72,547 - $90,685