Sustainability and Grant Coordinator

General Purpose

The Sustainability & Grants Coordinator advances the City of Moab’s strategic goals through two primary functions: managing sustainability initiatives aligned with the City’s Sustainability Action Plan and other long-term objectives, and identifying, securing, and administering grants that support City operations and projects. The role requires a proactive, collaborative, and detail-oriented individual with effective communication and project management skills.

Reporting Relationships

Supervision Received: The Sustainability & Grants Coordinator reports to the Director of Strategic Initiatives and Sustainability or designee of the city manager.

Supervision Exercised: May supervise interns and volunteers as required

Essential Functions

• Research and execute sustainability-related priorities in the City’s plans.
• Collaborate with City departments, organizations, and community members to develop and implement sustainability strategies.
• Calculate, track, and evaluate program metrics for effectiveness, including regular updates to the greenhouse gas inventory.
• Complete sustainability-related reports and assessments.
• Support periodic updates to the City’s plans.
• Assist with sustainability related City code amendments, in coordination with Planning.
• Implement and reviews aspects of sustainability-related codes, such as outdoor lighting, landscaping, and indoor water conservation.
• Lead public education and outreach through community events, workshops, and communications.
• Represent the City’s sustainability programs in the community and on relevant boards and committees.
• Engage with professional organizations to stay abreast of sustainability best practices.

Grant Research, Writing, & Administration

• Identify, research, and evaluate grant opportunities from government, corporate, foundation, and private sources that align with the City’s objectives.
• Collaborate with City departments to develop grant ideas, budgets, and scopes of work.
• Write high-quality proposals and supporting materials tailored to funding solicitations.
• Monitor and ensure compliance with grant regulations, reporting, and deadlines.
• Act as liaison with funding agencies and provide regular performance updates.
• Maintain a centralized system for tracking grant applications, awards, and outcomes.
• Ensure proper documentation of grant applications, contracts, and financial reports for auditing purposes.
• Draft and implement grant policies and procedures as needed.
• Maintain effective relationships with stakeholders, elected officials, and other partners to secure letters of support and foster collaboration.

Education and Experience

• Bachelor’s degree in sustainability, environmental science, public or business administration, urban planning, communication, or related field; and
• Two (2) or more years of relevant experience, or
• A combination of education and experience.

Required Knowledge, Skills, and Abilities

The Sustainability & Grants Coordinator must be able to:

• Demonstrate technical knowledge in at least one area of sustainability, such as climate, energy, buildings, water, ecosystems, transportation, or materials management.
• Interpret technical documents and formulate practical policy and project recommendations.
• Understand and apply federal, state, and local funding regulations and reporting requirements.
• Manage disparate projects concurrently, involving inter-and intradepartmental members as well as contractors.
• Work independently and collaboratively with staff, elected officials, and partners.
• Communicate professionally in written documents, presentations, and meetings.
• Perform administrative work requiring independent judgment and excellent organizational skills.
• Use Microsoft Office Suite, grant management tools, and new technologies proficiently.

Work Environment and Physical Demands

The employee typically works in an office environment and is protected from weather conditions but not necessarily occasional temperature changes. Under some circumstances the employees may work outdoors and may not be protected from weather conditions. Employees must adhere to safety precautions and may be required to use protective equipment. The employee is regularly required to sit and often uses repetitive hand motions. Bending, stooping, and squatting are occasionally required. Employees must listen, hear, and talk often. This position requires light physical activity, such as handling of objects up to 20 pounds.

Selection Guidelines

A formal application and résumé are required; finalists will interview with the appropriate hiring authority as designated by the city council. Applicants must pass a pre-employment drug test and background check, and upon employment, must possess a valid Utah driver's license.