What are the responsibilities and job description for the Deputy Clerk Treasurer position at City of Monticello Clerk Treasurer's Office?
Job Summary
The Deputy Clerk plays a vital role in the efficient functioning of our municipality. This position requires a versatile individual who can assist the Clerk-Treasurer in managing administrative, financial, and regulatory duties to ensure effective governance and service delivery. This individual is responsible for maintaining accurate financial records, assisting with accounts receivable and payable, and ensuring compliance with accounting standards. The ideal candidate will possess strong analytical skills and a solid understanding of financial concepts, contributing to efficient cash management and accurate reporting.
Responsibilities
- Assist in overseeing the city's financial activities, including budget development, expenditure monitoring, revenue collection, and financial reporting. Handle accounts payable/receivable, ensure compliance with financial regulations, resolutions, contracts, and other official documents. Ensure compliance with record-keeping.
- Assist in the preparation and maintenance of financial statements and reports.
- Perform balance sheet reconciliation to ensure accuracy in financial reporting.
- Support cash management activities to optimize cash flow.
- Conduct general ledger reconciliation to maintain precise financial records.
- Provide support for audits by preparing necessary documentation and reports.
- Maintain organized records of all financial transactions and documentation.
- Stay informed about relevant municipal, state, and federal laws, regulations, and policies affecting municipal operations. Ensure compliance with legal requirements in all aspects of municipal administration.
- Attend meetings in the absence of Clerk-Treasurer, recording and transcribing minutes as appropriate. Attends meetings/professional education workshops as necessary.
- Perform all other related duties as assigned.
Requirements
- Proficiency in general ledger accounting principles and practices.
- Previous experience in municipal administration, finance, or a related field is beneficial.
- Strong understanding of financial concepts, including cash management and balance sheet reconciliation.
- Familiarity with accounts receivable and accounts payable processes and general ledger reconciliation.
- Excellent analytical skills with attention to detail.
- Ability to work collaboratively within a team environment or individually while managing multiple tasks effectively.
- Strong organizational skills to maintain accurate records and documentation.
- Proficient in accounting software and Microsoft Office Suite, particularly Excel and willingness to learn new technologies.
- Excellent communication skills, both verbal and written, with a focus on professionalism and customer service. Ability to communicate with the public effectively.
- Ability to comply with all employer and department hiring policies and work rules, including but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Job Type: Full-time
Pay: $36,400.00 - $44,000.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Travel reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $36,400 - $44,000