Executive Administrative Assistant

DESCRIPTION

The purpose of this position is to provide high level administrative duties for executive level management.

EXAMPLES OF ESSENTIAL DUTIES

Essential Functions:

• Must be able to communicate in spoken and written English to ensure the safe and efficient operations of the business.
• Agenda preparation and posting
• Manage minutes of meetings
• Manage Boards and/or City Council
• Assist public with Board/City council communications
• Manage sensitive and confidential information
• Acting as the point of contact between the executives and internal or external colleagues
• Managing executive calendars and organizing meetings and booking meeting rooms.
• Proofreading, editing, and handling correspondence directed to directors and managers.
• Manage complex office administrative work requiring the use of independent judgment and initiative.
• Organizes and administers central file system for electronic and written records in accordance with regulatory requirements, City policy, or as directed by the Department leadership.
• Responds to requests from regulatory agencies.
• Purchases equipment and supplies.
• Could also include the following: review leave requests, enters employee work records into payroll database and prepares weekly payroll and work schedule.
• Performs other work as assigned.

• Could also include the following: review leave requests, enters employee work records into payroll database and prepares weekly payroll and work schedule.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.

Physical Demands:

• Performs work that involves walking or standing some of the time.
• Involves exerting up to 20 pounds of force on a regular and recurring basis.
• Sustained keyboard operations.

TYPICAL QUALIFICATIONS

Minimum Education and Experience Requirements:

• Requires High School diploma or GED equivalent.
• Requires six (6) years of increasingly responsible experience in office administration, clerical work, or closely related or an equivalent combination of education, training, and experience.
• Proficient in Microsoft products.
• Attention to detail.
• Preferred: Knowledgeable of the Fair Labor Standards Act with the ability to compute overtime, compensatory time, court time and other special pay.

The City of Murfreesboro is an Equal Opportunity Employer.