What are the responsibilities and job description for the Park and Recreation Administrative Assistant (Part-Time) position at City of Neenah?
City of Neenah Mission: "We strengthen our community by building on the past, owning the present, and stewarding the future together."
City of Neenah Core Values:
-Pursue Growth-Individual development positively influences the community.
-Encourage Innovation-Anticipate change. Embrace creativity and inspire ideas.
-Cultivate Collaborative Relationships-Succeed by fostering mutual respect as we grow and work together.
-Engage with Our Community-Acknowledge people. Hear people. Include people.Position Overview:
The Administrative Assistant plays a key role in providing excellent customer service for our guests by handling scheduling, communications, document management, and general clerical duties.
Summary of Duties:- Serves as first point of contact for Parks and Recreations division answering calls, emails, and social media from citizens and routing necessary information to the appropriate staff.
- Perform general office duties to include filing, photocopying, lamination of materials, ordering office supplies, and distributing incoming and outgoing departmental mail and marketing materials.
- Assist with coordination of parks rental facilities to include scheduling, rental agreements, key distribution, and payment transactions for both internal and external usage.
- Assist with management of departmental financial accounts to include balancing deposits, collecting on past due accounts, processing payments, and issuing refunds as necessary.
- Assist with processing utility billing and p-card purchases.
- Assist with registration software program and serve as back up for programming needs.
- Assist with special projects and reports as assigned.
- Maintain current information on parks and park facilities, recreation programs and activities, special events, forestry and cemetery operations.
- Maintain Department Tree and Bench Memorial Giving program
- Maintain and update the department webpage as needed and review annually
- Handle other office responsibilities as requested and/or in the absence of the Office Manager..
Schedule:- Typically, Monday-Friday from 10:00am-2:30pm (24 hours or less per week)
The following is required for the position:
- Education and experience equal to:
- High school diploma or equivalent degree - and
- Vocational/technical training in Administrative Assistant program or
- 1-2 years of administrative support experience - or
- A combination of education and experience equal substituting 2 years' experience for education.
- Education and experience equal to:
The following are not required but are preferred for the position:
- Previous experience working in a parks and recreation department, municipality or public entity.
- Previous experience with Rectrac or similar registration software and Canva
- Starting Salary: 20.97/hr
- The City of Neenah offers the following benefits to part-time employees:
- Vacation
- Sick Leave
Join our team and make a difference in the Neenah community!Supplemental Information: The City of Neenah is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Job Description is available in further detail at:https://www.governmentjobs.com/careers/neenahwi/classspecs
