Administrative Assistant I

CITY OF NEW BRITAIN CIVIL SERVICE COMMISSION

Announces An Open Competitive Examination For

Job Title: Administrative Assistant I
Salary: (4 steps $27.566 - $31.009 Hourly)

Department: Police Department – Records division
Closing Date: Friday, January 5, 2024 at 4:00 P.M

(TO CREATE AN EMPLOYMENT LIST)

This position is represented by Local 1186 AFSMCE, Council 4, AFL-CIO.

JOB SUMMARY: Under general supervision, performs a full range of complex office administrative and clerical support duties, and answers routine inquiries. Performs administrative, technical and clerical tasks to process, maintain and preserve an accurate and permanent record of documents, as prescribed by law, and to ensure appropriate accessibility to the public. Work is subject to periodic review for conformity with regulations and policy. Responsibilities require occasional work outside normal business hours

SUPERVISION RECEIVED: Works under the general supervision of a department head who outlines departmental policy, makes work assignments, and evaluates work in terms of effectiveness of results.

SUPERVISION EXERCISED: None

EXAMPLES OF ESSENTIAL DUTIES:

1. Receives telephone calls and visitors to department. Screens for nature of business and refers to administrative superior. Answers routine inquiries based on knowledge of department operations.

2. Enters data and performs word processing in administering a variety of correspondence, memoranda, forms, notices, and reports. Completes materials in final form assuring spelling, grammar, and punctuation are correct.

3. Maintains department’s filing system; maintains reference file of correspondence, memoranda, purchase orders, personnel forms, and a variety of other materials.

4. Completes statistics for departmental records; takes and transcribes internal department meetings; may make out department payroll and assists in preparation of departmental budget.

5. Performs basic bookkeeping; takes and records fees;

6. Interfaces with the City Finance Department by assuring proper use of accounts for payables and receivables.

7. Answers inquiries from the general public; assists the public by supplying information; schedules appointments for supervisor.

8. Assists in the proper filing of various Police Reports and records.

EXAMPLES OF INCIDENTAL DUTIES:

1. Assures proper maintenance of various office machines; requisitions supplies and maintains records of expenditures.

2. Receives, records, and accounts for departmental fess. Performs related bookkeeping tasks.

3. Performs other duties as required.

NOTE: The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Considerable knowledge of modern office practices and procedures. Knowledge of operations particular to department assigned. Considerable knowledge of business English, spelling, vocabulary, and arithmetic. Ability to acquire skill to operate word and data processing systems. Ability to type accurately and rapidly. Ability to transcribe letters and reports. Ability to communicate in oral and written form. Ability to maintain accurate records and files. Ability to establish working relationships with other departments, employees, and the general public.

MINIMUM QUALIFICATION REQUIRED: Graduation from a standard high school supplemented by specialized training in secretarial skills and two (2) years of increasingly responsible experience in secretarial and office administrative work; OR any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS: Performs all duties in an office environment. Daily computer operation in the performance of required duties. Some stress involved in addressing office problems and other departmental and inter-departmental matters.

PROBATIONARY PERIOD: The probationary period for this position shall be twelve (12) months.

THIS EXAMINATION WILL BE COMPOSED OF
OPEN COMPETITIVE EXAMINATION

COMPONENTS - WEIGHTS

Written - 100% or

Oral - 100 % or

Experience & Training - 100 %

PASSING GRADE: The minimum passing grade is 70%.

SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS: Proof of domicile shall be filed at the time of filing the application. (Please see form attached).

Applications must be on file with the Civil Service Commission/Human Resources, Room
409, City Hall, no later than Friday, January 5, 2024 at 4:00 P.M. Application forms may be obtained at the office of the Civil Service Commission/Human Resources, Room 409, City Hall, 27 West Main Street, New Britain, CT 06051. Tel.(860) 826-3404 or www.newbritainct.gov

An EOE/AA/Equal Access Employer

Job Type: Full-time

Pay: $27.56 - $31.00 per hour

Expected hours: 36.25 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $28 - $31