What are the responsibilities and job description for the Human Resources/Payroll Coordinator position at City of New London?
JOB
The City of New London, WI, is hiring for this vital and exciting role that interacts with every department within City operations.Purpose of Position: Coordinate the administration of the Human Resources/Payroll Office, including all City policies, procedures and programs. Work includes but is not limited to benefits administration, all aspects of the recruiting and hiring process, serving on employee committees, policy development and training, employment law compliance, and work safety/occupational health compliance. Process biweekly, monthly and quarterly payroll reconciliation and related reports, and print and disburse payments.Hours are worked at the Municipal Building Monday-Thursday 7:30am-4:30pm, and Fridays from 7:30am-11:30am.**Consideration may be given to candidates who do not possess all of the minimum qualifications, but salary will be adjusted accordingly.
EXAMPLE OF DUTIES
Human Resources: Coordinate and assist departments in all aspects of the hiring process: job analysis, job descriptions, recruitment/selection, process applications, set up and attend interviews, maintain records, coordinate and perform background checks, complete all job postings and announcements to comply with labor agreements and employment laws, and plan and conduct new employee orientationsBenefit administration, coordinate, and participate in city-wide programs such as wellness, safety and loss controlConsultant to supervisors regarding appropriate corrective actions as it relates to HR and safety policies and proceduresProcess and maintain employee personnel, medical, and training filesEnsure compliance to regulatory concerns and reporting for Federal/State employment laws (FMLA/FLSA/etc.)Develop, implement, and revise HR and Safety policiesFacilitate compliance of work safety programs, occupational health programs and keep employee training attendance recordsKeep up-to-date on laws and regulations affecting HR issues, attend meetings/training sessions and research issues and regulationsRemain in constant communication with liability insurance carrier (CVMIC) for employment liability issues and safety practicesRecord and compile statistical reports concerning personnel-related and hiring dataUpdate and maintain the City’s Driver’s License qualification program (PARS)Process Worker’s Compensation claims, submit required reports and prepare annual auditPrepare and maintain DSPS employee injury/illness logs and submit annual reports Payroll: Process biweekly, monthly and quarterly payrolls and related reportsProcess and submit required, time-sensitive State and Federal withholdings, retirement, annual audit reports, and unemployment reportsProcess and maintain employee payroll recordsAssist in administration of Health/COBRA/Life insurance contracts, including enrollment and change forms, premium notices, and HSA paymentsProvide support to personnel regarding Health/Life insurance/misc. benefitsProcess Unemployment claims and submit invoices for payment Other Duties and Responsibilities: Answer phone calls, front window reception, cashier, and communicate with the public and employeesFleet insurance records managerAssist in processing non-payroll A/R & A/P and invoices, reconcile monthly bills and statements with receiptsAssist Clerk with processing license paperwork, election administration (voter registration, absentee voting, etc.) and tax collectionOther duties, as assigned
SUPPLEMENTAL INFORMATION
Preferred Associate’s Degree in Human Resources or a minimum of two years of vocational/technical training in Human Resources AND 3 years of experience in the Human Resources field OR a combination of training/experience/education that demonstrates the necessary knowledge, skills and abilities neededNotary Public or the ability to obtain within 3 months of employmentValid driver’s license
The City of New London, WI, is hiring for this vital and exciting role that interacts with every department within City operations.Purpose of Position: Coordinate the administration of the Human Resources/Payroll Office, including all City policies, procedures and programs. Work includes but is not limited to benefits administration, all aspects of the recruiting and hiring process, serving on employee committees, policy development and training, employment law compliance, and work safety/occupational health compliance. Process biweekly, monthly and quarterly payroll reconciliation and related reports, and print and disburse payments.Hours are worked at the Municipal Building Monday-Thursday 7:30am-4:30pm, and Fridays from 7:30am-11:30am.**Consideration may be given to candidates who do not possess all of the minimum qualifications, but salary will be adjusted accordingly.
EXAMPLE OF DUTIES
Human Resources: Coordinate and assist departments in all aspects of the hiring process: job analysis, job descriptions, recruitment/selection, process applications, set up and attend interviews, maintain records, coordinate and perform background checks, complete all job postings and announcements to comply with labor agreements and employment laws, and plan and conduct new employee orientationsBenefit administration, coordinate, and participate in city-wide programs such as wellness, safety and loss controlConsultant to supervisors regarding appropriate corrective actions as it relates to HR and safety policies and proceduresProcess and maintain employee personnel, medical, and training filesEnsure compliance to regulatory concerns and reporting for Federal/State employment laws (FMLA/FLSA/etc.)Develop, implement, and revise HR and Safety policiesFacilitate compliance of work safety programs, occupational health programs and keep employee training attendance recordsKeep up-to-date on laws and regulations affecting HR issues, attend meetings/training sessions and research issues and regulationsRemain in constant communication with liability insurance carrier (CVMIC) for employment liability issues and safety practicesRecord and compile statistical reports concerning personnel-related and hiring dataUpdate and maintain the City’s Driver’s License qualification program (PARS)Process Worker’s Compensation claims, submit required reports and prepare annual auditPrepare and maintain DSPS employee injury/illness logs and submit annual reports Payroll: Process biweekly, monthly and quarterly payrolls and related reportsProcess and submit required, time-sensitive State and Federal withholdings, retirement, annual audit reports, and unemployment reportsProcess and maintain employee payroll recordsAssist in administration of Health/COBRA/Life insurance contracts, including enrollment and change forms, premium notices, and HSA paymentsProvide support to personnel regarding Health/Life insurance/misc. benefitsProcess Unemployment claims and submit invoices for payment Other Duties and Responsibilities: Answer phone calls, front window reception, cashier, and communicate with the public and employeesFleet insurance records managerAssist in processing non-payroll A/R & A/P and invoices, reconcile monthly bills and statements with receiptsAssist Clerk with processing license paperwork, election administration (voter registration, absentee voting, etc.) and tax collectionOther duties, as assigned
SUPPLEMENTAL INFORMATION
Preferred Associate’s Degree in Human Resources or a minimum of two years of vocational/technical training in Human Resources AND 3 years of experience in the Human Resources field OR a combination of training/experience/education that demonstrates the necessary knowledge, skills and abilities neededNotary Public or the ability to obtain within 3 months of employmentValid driver’s license
