PLANNING PROGRAM MANAGER

New York City Emergency Management (NYCEM) helps New Yorkers before during and after emergencies through preparedness education and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise including individuals assigned from other City agencies.

The Planning and Resiliency (P&R) Bureaus mission is to prepare the City to respond and adapt to emergencies through collaborative scalable planning; comprehensive interagency coordination; and advancing innovative recovery and resilience. To executive this mission the P&R Bureau includes Interagency Coordination with an assistant commissioner leading three units made up of subject matter experts in Health and Medical Human Services and Critical Infrastructure; Resiliency and Recovery with an assistant commissioner leading the Resiliency Implementation and Resiliency and Recovery Planning units; and the Planning unit.

The Planning Unit drives the creation enhancement and sustainment of comprehensive citywide emergency planning in NYC. The unit works with NYCEM staff and external partners to increase the Citys capacity for developing and maintaining flexible effective and actionable planning documents. Additionally the Planning Unit also works with stakeholders to enhance the Citys preparedness for natural humancaused and technological hazards through planning initiatives help identify emerging issues and current planning gaps and assist with developing trainings and exercises based on planning documents.

NYCEM is seeking a candidate with experience in emergency planning and project management for the Planning Program Manager position.

Reporting to the Deputy Director of Planning the Planning Program Manager will work with staff and colleagues across the agency to oversee activities related to citywide emergency planning including the planning process and management of planning portfolios. The Planning Program Manager is expected to lead support and track major emergency planning initiatives; facilitate intra and interagency coordination and communication; implement quality assurance to produce highquality actionable and userfriendly documents; and support strategic planning and initiatives.

Responsibilities may include but are not limited to :

Work with internal and / or external partners to lead or support development maintenance restructuring and socialization of major planning documents including planning process from conceptual development to finalization (e.g. coastal storm; flash flood; extreme heat; chemical biological radiological nuclear and explosives (CBRNE); cyber; winter weather; etc.).

Foster and maintain relationships with internal and external partners and operational subject matter experts to increase collaboration streamline planning efforts and enhance citywide planning documents and processes.

Provide project management oversight and support for assigned projects ensuring all deliverables are completed on time and in alignment with identified goals and objectives.

Draft and simplify complex content into clear concise userfriendly documents in line with editorial policies and style standards with an eye toward grammar formatting standardization and accessibility.

Conduct research on best practices emerging trends and benchmarks related to equity in planning and analyze relevant data and stakeholder feedback to inform the development of effective inclusive equity strategies.

Support the development and implementation of strategic initiatives for the Unit and Bureau in line with the agency and bureaus strategic plan.

Support staff and leadership on crossfunctional efforts including analysis and studies to advance approaches to planning and operational capabilities.

Become proficient in relevant NYCEM technological systems (including the intranet ShareFile SharePoint database management etc.) and leverage them to ensure major planning documents and resources are easily available to NYCEM staff and agency partners.

Work on special projects and other duties as assigned.

PREFERRED SKILLS :

oExcellent project management skills and a demonstrated ability to work independently or collaboratively to prioritize and manage multiple competing projects in dynamic highpressure environments.

oStrong verbal and written communication skills including experience distilling complex information into highlevel documents and effectively briefing executives or other stakeholders.

oProven experience facilitating meetings and discussions with diverse stakeholders including executive staff delivering presentations producing summary materials clearly communicating key objectives and building consensus to drive decisionmaking and projects.

oExperience applying the concepts theories and practices of emergency management to citywide emergency response plans.

oExcellent editing skills with consideration of audience layout and usability.

oExperience writing emergency technical and / or operational plans preferred.

oStrategic planning skills and experience preferred.

oExperience with database management especially using Airtable Excel or other platforms preferred.

oExperience in data analysis and visualization preferred.

oProficiency with Microsoft Office applications (Word Excel Access and PowerPoint).

oInterest in learning technical meteorological climatological and hazardspecific information with a commitment to staying current on the latest developments in these areas.

In addition the selected candidate will be able to demonstrate a proven ability in the following areas from the agencys performance management model :

Competencies :

oKnowledge possesses appropriate subject matter expertise.

oWork Ethic and Productivity produces consistently high quality accurate and ontime deliverables; takes responsibility is dependable and accountable and follows through; is responsive to requests from leadership.

oStrategic Problem Solving and Innovation is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.

oEffective Communication communication is clear precise and timely; understands their audience and display confidence in delivering their message.

oTeamwork encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.

• Studies have shown that women people of color and other underrepresented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge skills education and experience to meet qualifications. If you are interested in applying we encourage you to think broadly about your background and skill set for the role.

ADDITIONAL INFORMATION :

The selected candidate will be assigned to an oncall Emergency Operations Center (EOC) team and will be expected to work nonbusiness hours during some emergencies. These nonbusiness hours include nights weekends holidays and extended week hours outside of a 9AM5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the oncall EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time with six weeks off in between.

This position is supported with a federal Urban Area Security Initiative (UASI) grant funding through 8 / 31 / 2027 with the possibility of an extension.

Candidates must be authorized to work in the United States without employer support to be eligible for selection.

For this position the Special Note in the Minimum Qualification Requirements does apply.

Qualifications :

1. A fouryear high school diploma or its educational equivalent approved by a states department of education or a recognized accrediting organization and six years of satisfactory fulltime professional experience in one or a combination of the following : emergency management fire police or military service public safety public health public administration urban planning engineering or another specialized area to which the appointment is to be made; or

2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in 1 above; or

3. A masters degree from an accredited college in emergency management public administration urban planning engineering economics political science the physical sciences or related field and one year of satisfactory fulltime professional experience in the areas listed 1 above at least two years of which must have been in one of those areas or another specialized area to which the appointment is to be made.

4. Education and / or experience equivalent to 1 2 or 3 above. However all candidates must have a fouryear high school diploma or its educational equivalent.

Special Note :

To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements one additional year of professional experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : Employment Type :

Fulltime

Key Skills

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

Vacancy : 1