PROCUREMENT SPECIALIST

New York City Emergency Management (NYCEM) helps New Yorkers before during and after emergencies through preparedness education and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise including individuals assigned from other City agencies.

NYCEMs Finance Office is responsible for the oversight management accounting and reporting of all agency funds as well as the procurement planning development implementation and management of all agency contracts.

The Procurement Unit is responsible for providing management oversight review and support of all procurement functions at NYCEM. NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules.

The Procurement Unit is responsible for providing management oversight review and support of all procurement functions at NYCEM. NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules. The procurement specialist under the guidance of the Deputy Agency Chief Contracting Officer and Agency Chief Contracting Officer will be responsible for the processing of all agency procurement while ensuring the adherence to City State and Federal procurement guidelines.

Processing all procurement and contract actions for assigned program units including project development writing and releasing solicitations reviewing proposals processing documents such as presolicitations reports public hearing submissions City Record ads recommendations for award vendor responsibility determinations and registering of contracts with Comptroller

Processing contract amendments renewals and extensions; handling contractor performance evaluations

Ensuring citywide procurement policies are followed in contract processing including Minority / Womenowned Business Enterprise (M / WBE) compliance

Maintaining procurement and contract management tracking tools

Performing all contracting functions in the Procurement and Sourcing Solutions Portal (PASSPort) system; the Financial Management System (FMS); and internal agency purchasing systems

Communicating with vendors to request required documents and review submitted documents for completion and compliance with procurement rules and regulations.

Providing technical assistance to contractors to facilitate appropriate oversight approvals and clearances.

Ensuing timely registration of contracts; accurately and efficiently manage procurements from time of assignment until registration stage.

Identify challenges and solutions on contract matters; correspond with program units and ACCO

Responsible for the purchasing of good and services as well as processing all procurement functions.

• PLEASE NOTE THE FOLLOWING :

The selected candidate will be assigned to an oncall Emergency Operations Center (EOC) team and will be expected to work nonbusiness hours during some emergencies. These nonbusiness hours include nights weekends holidays and extended week hours outside of a 9AM5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the oncall EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time with six weeks off in between.

Funding This position is supported with a federal Emergency Management Performance Grant (EMPG) through 9 / 30 / 2026 with the possibility of an extension; the employee will be responsible for training requirements associated with this grant.

Candidates must be authorized to work in the United States without employer support to be eligible for selection.

For this position the Special Note below in the Minimum Qualification Requirements does apply.

IN ORDER TO BE CONSIDERED FOR THIS JOB PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

PREFERRED SKILLS

Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process.

Awareness of the Citys Minority / Womenowned Business Enterprise (M / WBE) Program

Ability to write business letters and correspondence. Advanced Microsoft Excel and Word skills

Excellent writing interpersonal customer service and presentation skills

Working experience with FMS and Passport systems

Ability to adapt to a fastpaced work environment and changing needs and priorities

In addition the selected candidate will be able to demonstrate a proven ability in the following areas from the agencys performance management model :

Competencies :

oKnowledge possesses appropriate subject matter expertise.

oWork Ethic and Productivity produces consistently high quality accurate and ontime deliverables; takes responsibility is dependable and accountable and follows through; is responsive to requests from leadership.

oStrategic Problem Solving and Innovation is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.

oEffective Communication communication is clear precise and timely; understands their audience and display confidence in delivering their message.

oTeamwork encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.

Qualifications :

1. A fouryear high school diploma or its educational equivalent approved by a states department of education or a recognized accrediting organization and six years of satisfactory fulltime professional experience in one or a combination of the following : emergency management fire police or military service public safety public health public administration urban planning engineering or another specialized area to which the appointment is to be made; or

2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in 1 above; or

3. A masters degree from an accredited college in emergency management public administration urban planning engineering economics political science the physical sciences or related field and one year of satisfactory fulltime professional experience in the areas listed 1 above at least two years of which must have been in one of those areas or another specialized area to which the appointment is to be made.

4. Education and / or experience equivalent to 1 2 or 3 above. However all candidates must have a fouryear high school diploma or its educational equivalent.

Special Note :

To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements one additional year of professional experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : Employment Type :

Fulltime