ACCOUNTING TECHNICIAN - ADMINISTRATIVE SERVICES (PART TIME)

JOB DESCRIPTION

ACCOUNTING TECHNICIAN
PARKS AND RECREATION

Human Resources

Newport News, Virginia Department

GENERAL STATEMENT OF RESPONSIBILITIES

Under general supervision, this position is responsible for performing accounting support work for all
programs and activities within the Department of Parks, Recreation and Tourism. Reports to an
Accountant.

ESSENTIAL JOB FUNCTIONS

Reconciles P-Cards by verifying charges and authorization and maintaining documentation; reviews
utility invoices, memberships, licenses, subscription renewals and other accounts for accuracy and
compliance with City policy and departmental procedures.

Reviews detailed accounting transactions; performs data retrievals, inquiries, analysis and
reconciliations from a variety of data sources; ensures that revenues generated from departmental
activities and programs are recorded accurately and in a timely manner; researches discrepancies and
takes proper steps to resolve matters; assist the public, vendors, and personnel in person, via telephone,
by mail, or electronically with their inquiries regarding City policies, procedures, and ordinances or
with the accuracy of accounts and records.

Performs database management and budget monitoring; tracks expenditures and revenues for
programs; reports fund depletions, tracks associated revenue and verifies financial statements and
reports for completeness, accuracy and validity. Processes checks, financial notices, form letters, and
accounting documents and ensures proper and accurate backup information accompanies related files
and records.

Monitors and analyzes monthly revenue and expense accounts; resolves discrepancies and
recommends corrective actions; validates invoices and charges to ensure accuracy; receives and/or
assists with automated batching or batch control process and systems, vouchers, and balancing other
related payment accounting functions.

Maintains, balances, and updates general ledger, grant accounts, and asset forfeiture accounts of daily
transactions, electronic payments, deposits, distributions, and transfers between accounts; generates
spreadsheets and computer reports. Serves as backup to the Payroll Technician when needed.

Performs other duties as assigned.

PC# 58943
Page 1 of 3 Revised: 4/1/2023

PERFORMANCE STANDARD

Employees at all levels are expected to effectively work together to meet the needs of the community
and the organization through work behaviors demonstrating the City’s Values. Employees are also
expected to lead by example and demonstrate the highest level of ethics.

REQUIRED KNOWLEDGE

• Accounting – Knowledge of general accounting principles, financial computations, statistical

• Payroll – Some knowledge of payroll practices to ensure accuracy and appropriateness of all

• Customer Service — Considerable knowledge of principles and processes for providing customer

• Technology – Knowledge of general office equipment and personal computers to include word

REQUIRED SKILLS

• Computer Skills – Utilizes a personal computer with word processing, spreadsheet, and related

• Interpersonal Relationships– Develops and maintains cooperative and professional relationships

• Judgment/Decision Making - Evaluates the best method of research and then exercises appropriate

• Time Management - Plans and organizes daily work routine. Estimates expected time of

REQUIRED ABILITIES

• Communication – Ability to communicate ideas and proposals verbally and in writing effectively

• Financial Management – Ability to perform arithmetic, algebraic, and statistical applications to

PC# 58943
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EDUCATION AND EXPERIENCE

Requires an Associate’s Degree in Accounting, Business Management or a related field and 3-5 years
of responsible accounting support work or closely related experience, or an equivalent combination of
education and experience.

ADDITIONAL REQUIREMENTS

An acceptable general background check to include a local and state criminal history check.

PHYSICAL REQUIREMENTS

• Requires the ability to exert light physical effort in sedentary to light work.

• Some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10

• Tasks may involve extended periods of time at a keyboard or work station.
  

SENSORY REQUIREMENTS

• Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.

• Some tasks require the ability to communicate orally.
  

ENVIRONMENTAL EXPOSURES

Essential functions are regularly performed without exposure to adverse environmental conditions.

PC# 58943
Page 3 of 3 Revised: 4/1/2023