What are the responsibilities and job description for the MOTOR POOL COORDINATOR position at City of Newport News?
JOB DE SCRIPTION MOTORPOOL COORDINATOR
VEHICLE AND EQUIPMENT SERVICES
Human Resources Department
700 Town Center Drive, Suite 200
Newport News, VA 23606
NEWPORT NEWS, VA Phone: (757) 926-1800
CITY OF OPPORTUNITY Fax: (757) 926-1825
GENERAL STATEMENT OF RESPONSIBILITIES
Under limited supervision, this position is responsible for the coordination and oversight of the
City’s Motor Pool operations. Reports to the Fleet Support Manager.
ESSENTIAL JOB FUNCTIONS
Responsible for coordinating the use and placement of vehicles assigned to the City’s motor pool;
establishes and implements policies, procedures and standards for ensuring the availability of
vehicles at assigned locations. Responsible for verifying vehicle information to include mileage, user
identification and any damages to vehicles.
Responsible for general maintenance of vehicles to include exterior and interior cleaning; monitors
fuel levels. Coordinates with the Department of Vehicle and Equipment Services for regular
maintenance and inspections. Orders fuel deliveries and logs tank levels on a daily basis; inspects
tanks, pumps and related equipment for leak integrity and emergency disconnect apparatus.
Maintains log of vehicle reservations, fuel usage and submits monthly reports to management.
Maintains an inventory of departmental vehicles including VIN numbers, license plate and
registration numbers; repair work, inspection timetables, warranty information and any special
equipment such as portable radios and their related expiration dates, maintenance and replacement
programs. Assists in developing the annual budget for motor pool services.
Performs other duties as assigned.
PERFORMANCE STANDARD
Employees at all levels are expected to effectively work together to meet the needs of the community
and the organization through work behaviors demonstrating the City’s Values. Employees are also
expected to lead by example and demonstrate the highest level of ethics.
REQUIRED KNOWLEDGE
- Motor Pool Operations – Thorough knowledge of current and effective motor pool operations
concepts and practices. Knowledge of general and preventive maintenance procedures for
vehicles and related equipment. Knowledge of fuel and automotive product handling and
storage procedures as well as proper disposal methods as required by the National Fire Protection
Association (NFPA), Occupational Safety and Health Administration (OSHA) and the
Environmental Protection Agency (EPA) regulations.
Page 1 of 2 Revised: 07/01/2015
- Customer Service — Considerable knowledge of principles and processes for providing customer
customer satisfaction.
REQUIRED SKILLS
- Judgment/Decision Making — Evaluates the best method of research and then exercises
appropriate judgment in establishing priorities and resolving matters. Considers the relative costs
and benefits of potential actions to choose the most appropriate one.
- Interpersonal Relationships – Develops and maintains cooperative and courteous relationships
REQUIRED ABILITIES
- Time Management – Ability to establish and implement effective administrative programs and
procedures. Ability to plan and organize daily work routine. Establishes priorities for the
completion of work in accordance with sound time-management methodology.
- Communication – Ability to communicate ideas and proposals effectively, including the
ideas presented verbally and in writing. Ability to handle a variety of customer service issues
with tact and diplomacy and in a confidential manner.
EDUCATION AND EXPERIENCE
Requires a high school diploma and 3 – 5 years of experience with fleet or vehicle operations, or an
equivalent combination of education and experience.
ADDITIONAL REQUIREMENTS
Requires an acceptable general background check to include a local and state criminal history check
and a valid driver’s license with an acceptable driving record.
PHYSICAL REQUIREMENTS
- Requires the ability to exert light physical effort in sedentary to light work.
- Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10
- Tasks may involve extended periods of time at keyboard or work station.
SENSORY REQUIREMENTS
- Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
- Some tasks require the ability to communicate orally.
ENVIRONMENTAL EXPOSURES
Performance of essential functions may require exposure to adverse environmental conditions, such
as dust, pollen, humidity, weather, fumes, and traffic hazards.
Page 2 of 2 Revised: 07/01/2015
