Human Resources Coordinator

The City of Newton is looking for a Human Resources Coordinator to serve our most valuable assets, our employees. We need someone who loves to help people, who is great with computers and HR systems, and who will fit right in with our servant leadership culture. Apply today!

Position Summary

Under the supervision of the Director of Human Resources, the Human Resources Coordinator performs a variety of highly responsible duties associated with the daily functioning of a human resources office. Work involves providing technical expertise in using a human resource management system (HRMS), maintaining, and administering employee records, employee benefits, recruitment, payroll functions, assisting in the development of policies and procedures and assisting employees and the public. This employee handles confidential material and is expected to use good judgment and discretion when dealing with personnel matters. This position works somewhat independently with oversight from the Human Resources Director.

Essential Functions:

• Actively involved in the development and maintenance of the City’s HRMS. Trains employees on process/functionality of HRMS and provide support which includes researching and resolving problems;
• Actively involved in the City’s employee benefit program and responds to inquiries, helps resolve benefit-related problems;
• Participates in the development and updating of the City Human Resources Policy Manual (Employee Handbook);
• Actively involved in the new hire on-boarding process, which includes explaining the benefits and programs the City offers. Also includes the tracking and processing of new hire paperwork through payroll and insurance providers;
• Prepares and maintains employee files;
• Coordinates and administers the off-boarding process of employees separating from City employment;
• Advise and assist departments and Division heads with various personnel issues;
• Assists the HR Director in managing the employee selection and recruitment process including the creation of recruitment notices, posting to internal and external locations, testing, serves on interview teams and ensures the process is fair and equitable throughout the City;
• Conducts audits of payroll, benefits, HRMS and other programs and performs corrective action;
• Providing company information and job opportunities to potential candidates;
• Schedules post offer employment screenings;
• Coordinates and maintains all benefit and retirement enrollments, records, etc.;
• Coordinates and processes personnel changes, initiates and finalizes processes for merit pay increases and benefit deductions and conveys the information to Finance;
• Reconcile and approve the payment of benefit vendors;
• Maintains sick leave, vacation, and other accountable time records;
• Processes and reviews timecards at payroll for compliance with personnel policy;
• Represents the HR Office on various committees.

Marginal Functions:

• Conducts an annual audit of City facilities for required labor law compliance postings;
• Prepares various reports and recommendations as needed or assigned;
• Performs other duties as deemed necessary or assigned.

Position Requirements:

Experience: Two or more years of human resources experience required.

Education: Undergraduate degree or a combination of education and equivalent experience is required. PHR or SPHR preferred.

Skills: A working knowledge of state and federal employment laws and requirements are necessary in this position. Excellent oral, written, and interpersonal communications skills required. Must have excellent computer skills including, proven ability in MS Office Suite, Access, and Power Point applications. Must have excellent organizational skills, and be proficient in keyboarding, and the operation of standard office equipment. Must be able to prioritize workload, stay on task, with frequent interruptions, and meet deadlines. Must have experience working with human resources management systems (HRMS) and automated HR processes.

Problem Solving: Constant problem solving exists in this position pertaining to the daily operation of a human resource office including employee job issues, employee benefits, HRMS, personnel policy and procedures.

Decision Making: Some decision-making is involved in this position. This position is responsible for interpreting and/or applying various employment policies, laws, and benefits. This employee has input in decisions associated with the need to develop, or modify, employment policies or practices.

Accountability: Employee is responsible for excellent internal and external customer service. Employee is responsible for accurate information. Employee is responsible to maintain confidentially of employee information, records, and matters.

Personal Relations: Frequent contact with all levels of employee and the public exists in this position.

Supervisory Responsibilities: No supervisory responsibilities.

Working Conditions: Works primarily in an office setting. No adverse working conditions exist in this position.

Physical Requirements: The Human Resources Coordinator’s physical job demands include Occasional Bend/Crouch; Occasional Carry of <5 lbs; Occasional Foot Coordination; Constant Hand Coordination; Occasional Lift of up to 50 lbs from Floor to Waist; Occasional Horizontal Push/Pull of up to12 lbs; Occasional Forward Reach; Constant Sit; Occasional Stand; Frequent Walk. Refer to Job Analysis.