Accounts Payable Specialist

City of Nicholasville Accounts Payable Specialist

Ready for a New Challenge? Apply Today as an Accounts Payable Specialist!

The City of Nicholasville is looking to add a highly organized and detail-oriented Accounts Payable Specialist to our Accounting Department. If you’re great with numbers and thrive in a fast-paced environment, we encourage you to apply today!

The ideal candidate must have at least three years of relevant work experience, strong organizational and Microsoft Excel skills, along with the ability to manage multiple responsibilities with a high volume of work. This role is responsible for ensuring the timely and accurate processing of invoices and payments, resolving discrepancies efficiently, and effectively communicating, both orally and in writing, with our vendors.

This position offers exceptional benefits and competitive hourly pay from $ 21.54 to $ 28.76. If interested, the official job description and application are available at https://nicholasville.org/job-openings/. For physical copies, please visit City Hall, 517 N. Main Street, Nicholasville, KY 40356. Applications will be accepted through March 12, 2025.

JOB DESCRIPTION BELOW:

Accounts Payable Specialist

Utility/Administration and Finance

Finance Officer

None

25

Under general administrative direction, ensures timely and accurate processing of invoices and payments; reconciles vendor statements and resolves discrepancies; processes payments in accordance with tax laws and regulations, effectively multitasks and prioritizes responsibilities; exercises strong attention to detail; ccommunicates effectively both in writing and orally

1. Ensures timely and accurate processing of invoices and payments while maintaining adherence to company policies and procedures, including, but not limited to, ensuring there is appropriate documentation, approval, and coding; and that discounts are taken.

2. Reconciles vendor statements and communicates with vendors to resolve discrepancies related to payments or invoices in a timely manner.

3. Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification are on file; processes payments in accordance with tax laws and regulations; and prepares and submits 1099 forms annually.

4. Manages the accounts payable email inbox and responds to inquiries promptly and professionally.

5. Addresses internal accounts payable related inquiries; assists with ad-hoc projects and month-end closing activities; and performs other work as required.

6. Effectively multitasks and prioritizes responsibilities.

7. Exercises strong attention to detail and accuracy.

8. Communicates effectively both in writing and orally

9. Maintains accurate and organized accounts payable records in accordance with accounting standards.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent (GED) supplemented by three years related work experience.

• A working knowledge of IRS requirements regarding 1099 reporting
• Knowledge of arithmetic, business English, spelling, and grammar.
• Knowledge of Microsoft Excel and Word

:

• Strong organizational and prioritization skills.
• Strong Microsoft Excel and Word skills.
• Proficient data entry skills including proficient use of a 10 key numeric pad.
• Effectively communicate both in writing and orally.

• Ability to maintain accurate records and filing systems.
• Ability to make mathematical computations with speed and accuracy by hand or machine.
• Ability to multi-task and complete job tasks within established time periods.
• Ability to firmly but tactfully and courteously deal with the public in difficult situations.
• Mental alertness and attention to detail and accuracy.

ADDITIONAL INFORMATION

Instructions are somewhat general; many aspects of work covered specifically, but must use some of own judgment.

: Work varies slightly; seldom required to take different, new, or unusual approaches in completing work assignments.

Work is checked through oral and written reports.

Problems require analysis based on precedent.

Work is typically performed indoors sitting at a desk or table; must lift light objects (less than 25 pounds).

Frequent public and internal contacts requiring tact and diplomacy. This position requires handling confidential city funds and finances; therefore, applicant must not posses a criminal conviction for theft or crimes against persons.

Regular use of confidential information is a requirement of the job.

None

Must be bondable

Non-exempt

Job Type: Full-time

Pay: $21.54 - $28.76 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $22 - $29