What are the responsibilities and job description for the Fiscal Resource Manager(Business Manager) position at City of Norfolk, VA?
Description
The Slover is currently seeking a Fiscal Resource Manager that will work in the Operations unit which oversees the facility, technology, and budget for The Slover.
The Fiscal Resource Manager will assist the Operations Manager in departmental budget reconciliation process and monitor expenditures. Assist in the management of fiscal operations and departmental activities including daily cash handling, deposits, and tracking of revenues. Supervises fiscal support staff. Performs administrative duties for the Operations Manager. Monitors purchasing functions and runs related reporting. Performs related duties as required.
The Slover is a premier destination located in downtown Norfolk that contains a Business Center, Creative Studios, Venue Rentals, a branch of the Norfolk Public Library system, and a Café
Department Hiring Salary Range: $54,601
Essential Functions
Essential functions include but are not limited to:
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Three years experience in a supervisory position.
Additional Information & Requirements
Procurement and financial management related certifications or training.
Work Hours: This position is 40 hours per week. Workdays and hours will vary depending on organizational needs. The facility will be open Monday-Saturday 9 a.m.-7 p.m. This position will require flexibility to work weekend and evening schedules.
Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
Are you a current or previous City of Norfolk employee?
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
04
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
05
Please select the highest level of education you have completed.
Please describe your academic courses or area of concentration in college? If none, type N/A.
07
How many years of experience do you have managing a team or functioning as the team lead?
Please check all categories of computer software you are proficient in.
Which best describes your years of experience in customer service?
Please check all categories where you have professional experience. (Experience must reflect in your work experience.)
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
The Slover is currently seeking a Fiscal Resource Manager that will work in the Operations unit which oversees the facility, technology, and budget for The Slover.
The Fiscal Resource Manager will assist the Operations Manager in departmental budget reconciliation process and monitor expenditures. Assist in the management of fiscal operations and departmental activities including daily cash handling, deposits, and tracking of revenues. Supervises fiscal support staff. Performs administrative duties for the Operations Manager. Monitors purchasing functions and runs related reporting. Performs related duties as required.
The Slover is a premier destination located in downtown Norfolk that contains a Business Center, Creative Studios, Venue Rentals, a branch of the Norfolk Public Library system, and a Café
Department Hiring Salary Range: $54,601
Essential Functions
Essential functions include but are not limited to:
- Manages administrative support for Slover Operations Budget & Procurement staff.
- Conducts research, processes, and maintains records, collects, and analyzes data, provides data-driven reports to management and leadership to make critical decisions for efficient and effective programs.
- Composes correspondence and reports, files, and assists with all administrative support duties.
- Manages procurement and financial duties by ensuring all purchases abide with procurement laws, regulations, and policies. Monitors inventory, purchases and stocks supply, resolves billing issues, and verifies and reconciles payments. Must be able to make general mathematical computations.
- Develops scopes of work and manages contracts for goods and services. Monitors expenditures to ensure compliance with contracts.
- Collects and analyzes work performance indicator data utilizing database and project management systems. Responsible for ensuring all data is entered accurately and in a timely fashion. Produces performance measure reports.
- Provides excellent customer service for both internal and external customers.
- Schedules meetings and appointments, as well as establishes agendas and other supporting documentation for meetings, and documenting meeting minutes.
- Assists employees with PeopleSoft entries and inquiries. Knowledge of PeopleSoft a plus.
- Assists with long range planning and formulation of goals and objectives and aiding in the development of policies, procedures, manuals, and plans.
- Assists staff with travel and training arrangements.
- Assist personnel with software and hardware issues.
- Operates computer, calculator, copy machine, facsimile machine, and multi-line telephone. Must have good Microsoft office suite skills including excel and word.
- Requires the ability to follow verbal and written instructions. Requires normal hearing and seeing capabilities. Work will require long hours in front of a computer screen. Must be able to stand, bend, lift, reach and stoop to maintain files.
- Must be able to work assigned shifts during emergency situations.
- Preparing inputting data into the system, compiling data and entering revenue projections and past expenditures onto spreadsheets, processing budget transfers received from team leaders, verifying the accuracy of reports, creating requests for proposals and other procurement activities and providing technical assistance to senior leaders on budgetary matters, policies and procedures and regulations.
- Assist in Managing fiscal operations and departmental activities by planning and organizing projects, advising personnel on policies and procedures, administering procurement activity, evaluating operational requirements for effectiveness, making recommendations for and coordinating technological needs, implementing new procedures, preparing work assignments, approving leaves and absences, meeting with vendors and attending meetings
- Works with Downtown Branch library and Slover staff in the daily cash handling and reconciliation process, including preparing daily, monthly, and annual cash handling related reports and audits. Must properly prepare cash and check deposits and facilitate deposit bag pickup with City departments.
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Three years experience in a supervisory position.
Additional Information & Requirements
Procurement and financial management related certifications or training.
Work Hours: This position is 40 hours per week. Workdays and hours will vary depending on organizational needs. The facility will be open Monday-Saturday 9 a.m.-7 p.m. This position will require flexibility to work weekend and evening schedules.
Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.
- Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
- Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
- Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
- Retirement
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
- The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
- I understand and will answer the following supplemental questions completely and thoroughly.
Are you a current or previous City of Norfolk employee?
- Yes - I am a current City of Norfolk Employee
- Yes - I am a previous City of Norfolk Employee
- No - I am not a previous or current City of Norfolk employee
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
04
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
05
Please select the highest level of education you have completed.
- Less than High School Diploma/GED
- High School Diploma/GED
- Some College (6 months or more)
- Vocational/Technical Degree
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
Please describe your academic courses or area of concentration in college? If none, type N/A.
07
How many years of experience do you have managing a team or functioning as the team lead?
- No experience
- Less than 1 year
- 1-3 years
- 3-5 years
- More than 5 years
Please check all categories of computer software you are proficient in.
- Microsoft Office Suite – (Word, Excel & Access
- Advantage Financial Management System (AFMS) or similar financial management system
- PeopleSoft or similar payroll management system
- Lucity or similar work/asset management system
- Ellucian Banner
Which best describes your years of experience in customer service?
- No experience
- Less than 1 year
- 1-3 years
- 3-5 years
- More than 5 years
Please check all categories where you have professional experience. (Experience must reflect in your work experience.)
- Budget Management
- Contract Management
- Procurement of Goods and Services
- Collecting, analyzing, and reporting performance metrics
- Customer Service Management
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
- I am not a Veteran
- I am a Veteran
- I am a Disabled Veteran
- Required Question
Salary : $54,601
