What are the responsibilities and job description for the Financial Operations Manager position at City of Norfolk?
JOB
Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.The Accounts Payable Division of Finance acts as the Payment Control Center for the City. It is responsible for Check Printing, EFT and ACH Payment Processing, Wire Transfers, and Purchase Card Administration. The Division is also responsible for 1099 Reporting, the Unclaimed Property process, Vendor / Customer Management, Travel Authorizations, Audit Support, and Fraud Control.The Department is seeking a highly motivated individual to assist with the management of the accounts payable team and processes which includes working with departments to ensure timely payment of the City’s vendors and maintaining/managing vendor records while continuously identifying ways to streamline and promote efficiency. The ability to expeditiously handle numerous functions and responsibilities is critical. Attention to detail, accuracy and the ability to work with updated technology and systems is also fundamental. In addition, the ideal candidate will possess excellent communication and interpersonal skills and a solid understanding of accounting and financial principles. The ability to work in and with various systems and software to upload and transmit files is also important.The ideal candidate must be able to assist with the management of the team as well as manage their time effectively to meet deadlines and process transactions efficiently. The ability to prioritize tasks and manage competing deadlines is essential. The ability to analyze financial data and use critical thinking to resolve problems is a vital skill for this role. Additionally, as the backup administrator to the Accounts Payable Manager, this role will need to field phone calls during the evenings and weekends in the event Procurement Card holders experience issues.
EXAMPLE OF DUTIES
Essential Functions include but are not limited to the following. Manage staff and multiple deadlines effectively and efficiently. Coordinate the management of various Electronic Payment Files, Wire and Card Disbursements, and the Printing of Checks from multiple applications.Oversee Disbursement Reports for all Outgoing Payments. Provide exceptional Customer Service Support for Citizens, Vendors, and Departmental Staff. Oversee Vendor Management, 1099 Reporting, Unclaimed Property Reporting, and Freedom of Information Act (FOIA) Requests. Oversee Disbursement Returns, Reissues and Cancellations. Download, review, analyze and maintain data from multiple systems and platforms, prepare and disseminate reports to Senior Leadership, Auditors and External Stakeholders. Proficiency in MS Office suite including Excel for data analysis in the performance of numerous tasks associated with the disbursement of various payment types from separate payment platforms. Ability to work with and analyze large data sets. Serve as a liaison with the City’s banking partner(s).
SUPPLEMENTAL INFORMATION
Work Schedule: 8:30AM-5:00PM, Monday-FridaySigning Bonus: This position is eligible for a $5,000 signing bonus.
Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.The Accounts Payable Division of Finance acts as the Payment Control Center for the City. It is responsible for Check Printing, EFT and ACH Payment Processing, Wire Transfers, and Purchase Card Administration. The Division is also responsible for 1099 Reporting, the Unclaimed Property process, Vendor / Customer Management, Travel Authorizations, Audit Support, and Fraud Control.The Department is seeking a highly motivated individual to assist with the management of the accounts payable team and processes which includes working with departments to ensure timely payment of the City’s vendors and maintaining/managing vendor records while continuously identifying ways to streamline and promote efficiency. The ability to expeditiously handle numerous functions and responsibilities is critical. Attention to detail, accuracy and the ability to work with updated technology and systems is also fundamental. In addition, the ideal candidate will possess excellent communication and interpersonal skills and a solid understanding of accounting and financial principles. The ability to work in and with various systems and software to upload and transmit files is also important.The ideal candidate must be able to assist with the management of the team as well as manage their time effectively to meet deadlines and process transactions efficiently. The ability to prioritize tasks and manage competing deadlines is essential. The ability to analyze financial data and use critical thinking to resolve problems is a vital skill for this role. Additionally, as the backup administrator to the Accounts Payable Manager, this role will need to field phone calls during the evenings and weekends in the event Procurement Card holders experience issues.
EXAMPLE OF DUTIES
Essential Functions include but are not limited to the following. Manage staff and multiple deadlines effectively and efficiently. Coordinate the management of various Electronic Payment Files, Wire and Card Disbursements, and the Printing of Checks from multiple applications.Oversee Disbursement Reports for all Outgoing Payments. Provide exceptional Customer Service Support for Citizens, Vendors, and Departmental Staff. Oversee Vendor Management, 1099 Reporting, Unclaimed Property Reporting, and Freedom of Information Act (FOIA) Requests. Oversee Disbursement Returns, Reissues and Cancellations. Download, review, analyze and maintain data from multiple systems and platforms, prepare and disseminate reports to Senior Leadership, Auditors and External Stakeholders. Proficiency in MS Office suite including Excel for data analysis in the performance of numerous tasks associated with the disbursement of various payment types from separate payment platforms. Ability to work with and analyze large data sets. Serve as a liaison with the City’s banking partner(s).
SUPPLEMENTAL INFORMATION
Work Schedule: 8:30AM-5:00PM, Monday-FridaySigning Bonus: This position is eligible for a $5,000 signing bonus.
