What are the responsibilities and job description for the HR Coordinator/ Executive Assistant position at City of O'Fallon, IL?
Job Summary:
Do you thrive in a multi-tasked environment? Do you love working with people and teams to help them succeed? Do you enjoy hosting employee engagement events? Are you great at keep executives & leaders on track with schedule? If you answered a big yes, then you are the right match for us…we want to talk to you!
We are looking for an HR Coordinator and Executive Assistant to undertake a variety of executive & field administrative duties. If you are a professional with a strong sense of discretion, who enjoys working with people, and have exceptional customer services skills, we want to hear from you!
The ideal candidate will have a knowledge of human resources and general administrative responsibilities, will be able to work autonomously, and in collaboration with other teams, ensuring the end-to-end running of projects and operations.
Supervisory Responsibilities:
- None
FLSA:
- Hourly, Non-exempt.
Employment Type:
- Regular Full-Time.
Pay:
- $23/hr
Benefits:
- Medical
- ER pays 100% of EE premium and 80% of dependent premium.
- Dental
- ER pays 100% of EE premium and 80% of dependent premium for base plan.
- EE has option to pay difference for buy-up plan.
- Vision
- ER pays 100% of EE premium and 80% of dependent premium.
- IMRF Pension
- EE contributes 4.5% pre-tax.
- ER contributes 6.17%
- Vested after 10 years.
- Employee Assistance Program (EAP)
- 100% ER paid.
- Life & AD&D Insurance
- 100% ER paid $20,000.
- Other
- STD, Hospital Indemnity, Life Insurance, 457, FSA, HAS
- 10 paid holidays
- Paid time off
Essential Duties/ Responsibilities:
- Manages employee recruitment and interview process; and manages new hire onboarding/ documentation.
- Conducts new hire orientation providing information on HR policies, programs, and benefits.
- Performs employee orientations, onboarding & offboarding related activities.
- Maintains employee personnel files.
- Assist in ad-hoc projects, like employees’ events, employee engagement activities, etc.
- Respond to internal and external administrative assistant related inquiries or requests and provide help.
- Perform general administrative office duties.
- Provides daily support to the Executive Administration team including drafting correspondence and preparing presentations.
- Performs other duties related to Human Resources and Administration as assigned.
Essential Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Working understanding of human resource principles, practices, and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
Essential Education and Experience:
- High School diploma, or GED Equivalent, Required
- Bachelor’s degree in Business Administration, Human Resources, or related field, Preferred
- At lest two years related experience, Required
- SHRM-CP, Preferred
Essential Physical Requirements:
- Prolonged period of sitting at a desk.
- Prolonged periods of working on a computer.
- Must be able to life 15 pounds at a time.
- Must be able to access and navigate each department at the organization’s facilities.
Equal Employment Statement
The City of O’Fallon is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. All employment decisions are based on merit, qualifications, and business needs.
Salary : $23
