Human Resources/Payroll Coordinator

Job Summary

This position oversees and manages all human resources and payroll accounting functions within the city’s organization. It requires strong leadership skills, strategic thinking, and the ability to guide human resources and accounting matters to both employees and management. Ensuring compliance with relevant laws, regulations, and policies is critical while managing the city's financial resources effectively.

Educational Requirements:

· Graduate from an accredited high school or GED.

· Bachelor's degree in human resources, accounting, finance, business administration, or a related field.

· Extensive experience in a human resources and/or accounting role, with a minimum of 5 years in a leadership or managerial position preferred.

Minimum Qualifications:

· Minimum of 5 years of experience in a related field.

· Must possess a valid driver’s license.

· Ability to read, write, and speak English.

· Ability to pass a drug test and background check.

Essential Duties:

· Coordinate and facilitate the onboarding process for new employees.

· Conduct orientation sessions to familiarize new hires with company policies, procedures, and culture.

· Ensure all necessary paperwork and documentation are completed accurately.

· Act as a trusted advisor to employees, providing guidance and support on human resource-related matters.

· Address employee concerns, complaints, and grievances in a timely and confidential manner.

· Mediate and resolve conflicts between employees, promoting a positive environment.

· Process Payroll.

· Reconcile bills, create POs, and produce payments for employee benefits monthly.

· Develop and implement human resource strategies, policies, and procedures that align with the city's goals and objectives.

· Oversee recruitment, selection, and onboarding processes, ensuring fair and transparent practices.

· Manage employee relations, including conflict resolution, disciplinary actions, and grievance procedures.

· Administer employee benefits programs and coordinate employee training and development initiatives.

· Stay updated on employment laws and regulations and ensure compliance.

· Coordinate and collaborate with other departments to develop and monitor departmental budgets.

· Manage payroll processing, accounts payable/receivable, and tax compliance.

· Ensure compliance with federal, state, and local laws and regulations related to human resources and accounting.

· Prepare and submit required reports to regulatory agencies and audits.

· Provide strategic leadership and direction to the HR and accounting departments.

· Foster a positive work environment, promote teamwork, and encourage professional growth.

Reasoning Ability:

· Ability to maintain confidentiality and handle sensitive information.

· Strong problem-solving and decision-making abilities.

· Proficiency in HR software and tools.

· Ability to interpret regulations and statutes from local, state, and federal governments. Possess the ability to discuss and resolve complicated situations.

· Able to work under stress is necessary.

· Able to be bonded for $50,000.

Preferred Skills, Knowledge, or Abilities:

· Payroll Processing: Proficiency in payroll processing is essential. This includes knowledge of payroll laws, regulations, and tax requirements and experience managing and processing payroll for employees accurately and efficiently.

· HR Compliance: Familiarity with employment laws, regulations, and compliance requirements is crucial. Understanding key areas such as labor laws, workplace safety, discrimination, and harassment regulations will help ensure compliance with legal and ethical standards.

· Confidentiality and Ethics: HR and payroll departments handle sensitive employee data, including salary information, social security numbers, and personal details. Maintaining confidentiality and adhering to ethical standards are critical to protecting employee privacy and ensuring trust within the organization.

· Teamwork: Collaboration is essential in HR and payroll roles, as they often require coordination with other departments, such as finance, legal, and IT. Working well in a team, building relationships, and collaborating effectively strengthens the overall HR function.

Supervisory Responsibilities

This position does not supervisor employees but does serve as backup supervisor to the Finance Office when the Finance Director is absent.

Disclaimer:

This position description does not constitute a contract between the City of Oak Grove and the employee and is subject to change by the City as the needs of the City and the requirements of the position change.

The functions listed herein are illustrative and are not intended to cover all the job duties and responsibilities. The omission of specific statements of duties and responsibilities does not exclude them from the position requirements if the work is a similar, related, or logical assignment to the position.

At-Will Employment

City employees are at-will employees. This means there is no contract of employment, express or implied, and either the city or the employee is free to terminate the employment relationship at any time, with or without cause.

Job Type: Full-time

Pay: $30.03 - $41.15 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Related: 5 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Oak Grove, KY 42262 (Required)

Ability to Relocate:

• Oak Grove, KY 42262: Relocate before starting work (Required)

Work Location: In person

Salary : $30 - $41