Human Resources Specialist- Recruitment

Position Description

Purpose of the position is to provide responsible, specialized professional administrative support to all areas of the Human Resources Department. Employees in this classification perform both routine and non-routine administrative duties as dictated by the nature of the assigned task. Areas of responsibility include, but are not limited to, pay and compensation plans, recruitment, testing, employee benefits, and insurance. Position is responsible for maintaining integrity and confidentiality of departmental records and employee documentation. Incumbents perform special projects as directed, with latitude for exercising independent judgment and initiative. Performs related work as directed.

Job Duties

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Conducts research, performs human resources studies, and completes special projects as directed.
• Responds to requests and inquiries from other jurisdictions and agencies for human resource information system data.
• Coordinates dissemination of and assists in the collection of salary and benefits data and other related information.
• Prepares, maintains, updates, and conducts employee orientations.
• Verifies completion of all appropriate documents required of new employees including sign-up and certification of papers.
• Coordinates/oversees notification of applicants in the application process.
• Monitors payroll time sheets for compliance with prescribed routines.
• Maintains effective communication and working relationships with departments, employees, general public, labor unions and outside agencies and organizations.
• Advises applicants of job opportunities, requirements, advantages of City employment, and rates experience and educational qualifications according to prescribed standards.
• Partners with hiring managers to develop and execute recruitment strategies, job description review, job postings, screening applications, and developing interview questions.
• Enhances our recruiting presence by building relationships with local networks, professional associations, and local schools. Coordinates local career fairs.
• Composes correspondence covering a variety of employee relations matters and performs a variety of complex administrative support duties.
• Manages and maintains personnel records and files, and the confidentiality thereof; maintains eligibility rosters and application files.
• Assists and participates in all of the employee relations activities.
• Compiles, prepares, and may be responsible for distributing daily, weekly, monthly or annual reports, and other relevant materials appropriate to the department.
• Receives inquiries in person and by telephone, ascertains the nature of the contact assists and resolves and/or directs to appropriate personnel.
• Maintains open and effective communication with all levels of employment for the dissemination of information and effective departmental operations.
• Performs related duties as directed when such duties are a logical and appropriate assignment to the position.

Qualifications

Associate’s degree with course emphasis in Human Resources, Business Administration, or related field; supplemented by three (3) years progressively responsible experience in a highly responsible administrative support capacity in human resources; or an equivalent combination of education, training, and experience.

Supplemental Information

Knowledge of the principles and practices of Human Resource administration, particularly as they related to recruitment, insurance, testing, classification and pay, and employee benefit activities.
Knowledge of business English, spelling, punctuation, grammar, style and diction.
Knowledge of local, State and Federal laws and regulations of personnel and payroll administrative policies and procedures.
Knowledge of the City’s personnel policies and procedures.
Knowledge of basic methods used in collection of data.
Knowledge of job classification analysis and wage survey techniques.
Knowledge of governmental organization and administration.
Knowledge of computer systems/programs, e.g., ADG, NeoGov, Word, Outlook, Excel, Power Point, etc.
Ability to understand, follow and coordinate written and oral instructions.
Ability to read and understand contracts and labor agreements.
Ability to clearly communicate information both verbally and in writing.
Ability to operate basic office equipment, e.g., printers, copy machines, telephone systems, facsimile machines.
Ability to establish and maintain effective working relationships with department staff, City employees, and internal and external agencies.