What are the responsibilities and job description for the Assistant Fire Chief, MSO position at City of Olympia, WA?
Under the general supervision of the Deputy Chief of Operations, this position is responsible for overseeing and implementing Advanced Life Support (ALS) and Basic Life Support (BLS) training for the Olympia Fire Department, in collaboration with Thurston County Medic One and the Medical Program Director. The Medical Services Officer (MSO) will also manage the day-to-day operations of the department's Emergency Medical Services (EMS) program. This includes ensuring the delivery of quality patient care, providing staff training, maintaining equipment, and ensuring compliance with regulations. Additionally, the MSO serves as the fire department's primary point of contact for other agencies regarding EMS matters, including local hospitals, neighboring ALS and BLS agencies, and the Department of Health, among others.
The City of Olympia complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Nicole Camus, Deputy Human Resources Director, at 360.753.8213 or
Essential Functions
- Responsible for overseeing the training programs, record-keeping, and recertification processes for Advanced Life Support (ALS) and Basic Life Support (BLS) personnel, ensuring that all staff meet the necessary standards and qualifications.
- Manage the maintenance and logistics of ALS and BLS supply caches in overseas locations, ensuring that all equipment and supplies are adequately stocked and ready for deployment.
- Conduct Quality Assurance and Quality Improvement (QA/QI) assessments of emergency health records to enhance the accuracy and efficiency of documentation and patient care.
- Provide assistance with billing for BLS transport services, ensuring that billing practices align with Electronic Health Record (EHR) information and comply with relevant regulations.
- Lead the recruitment and onboarding process for paramedics, facilitating a smooth transition for new hires into the department.
- Play a crucial role in the ALS Academy, providing training and support to paramedics new to the county or department, helping them to acclimate and excel in their roles.
- Oversee the accountability of Schedule I drugs, ensuring strict adherence to regulatory requirements and maintaining accurate records of all controlled substances.
- Must be a national registered paramedic and will need to obtain WA state certification upon hiring.
- Must obtain state EMS evaluator certification and affiliate with Thurston County Medic One.
- Must have Fire Instructor one or obtain it in year one.
To Apply
- Submit a cover letter and resume by attaching them to your electronic application. The cover letter must be no more than two pages long and must include specific examples of how you meet the Ideal Candidate Profile (listed above) for this position.
- Apply by 11:59 pm on February 13, 2025, to be considered in the first review of applications.
- Only Electronic Applications are accepted.
Contact Information
If you have questions about the position and/or requirements, please contact Mark Schreck, Deputy Chief of Operations at (360) 753-8460 or via email at
mschreck@ci.olympia.wa.us
or Troy Churchwell acting Captain (360) 709-2721 or via email at tchurchw@ci.olympia.wa.us
The information contained in this classification specification is a representative sample of essential and other functions performed in this classification. Specific essential functions are identified for position recruitment or other administrative procedures.
Examples of Duties:
1. Perform a variety of management duties in assigned functional areas of the fire department.
2. Respond to major incidents and may assume command at fires, hazardous materials incidents, emergency medical responses and natural or man-made disasters.
3. Determine appropriate action and response to incidents and direct operations accordingly; assure efficient and effective deployment of personnel, equipment and resources; direct evacuations and emergency medical care; request additional services and resources as needed.
4. Manage, develop, prepare, implement and present departmental training and safety programs.
5. Manage the Fire Prevention Division and activities, including investigations, permit issuance, citations, inspections and plan review.
6. Supervise assigned personnel including scheduling, work assignment, performance evaluation.
7. Assure compliance with departmental rules, regulations, operating guidelines, policies and procedures.
8. Identify functional goals and objectives, and participate in long- and short-range departmental planning.
9. Prepare and administer division or special project budgets as assigned; authorize expenditures for equipment and supplies; monitor and maintain program accounts.
10. Maintain communication with other City personnel, officials, law enforcement agencies, emergency services providers and the general public regarding issues in assigned function, such as code compliance, arson investigation and emergency response services.
11. Prepare narrative reports, correspondence, interdepartmental communications, and department records and provide for records maintenance.
12.
13. Punctual, regular and reliable attendance is essential for successful job performance.
Requirements:
1. Sit or stand at a computer in a cubicle approximately 70% of the time.
2. Look at a computer screen approximately 70% of the office time.
3. Use phone communication approximately 15% of the office time.
4. Attend meetings approximately 15% of the office time.
5. Drive to and from routine and emergency situations 15% of the time.
6. Lift between 5 and 20 lbs. 5% of the time.
7. Reach, twist, and/or turn approximately 5% of the time.
8. Perform fire scene functions including but not limited to walking on steep or uneven terrain, wearing a SCBA, being in a hazardous area 5% of the time.
Examples of Duties:
1. Perform a variety of management duties in assigned functional areas of the fire department.
2. Respond to major incidents and may assume command at fires, hazardous materials incidents, emergency medical responses and natural or man-made disasters.
3. Determine appropriate action and response to incidents and direct operations accordingly; assure efficient and effective deployment of personnel, equipment and resources; direct evacuations and emergency medical care; request additional services and resources as needed.
4. Manage, develop, prepare, implement and present departmental training and safety programs.
5. Manage the Fire Prevention Division and activities, including investigations, permit issuance, citations, inspections and plan review.
6. Supervise assigned personnel including scheduling, work assignment, performance evaluation.
7. Assure compliance with departmental rules, regulations, operating guidelines, policies and procedures.
8. Identify functional goals and objectives, and participate in long- and short-range departmental planning.
9. Prepare and administer division or special project budgets as assigned; authorize expenditures for equipment and supplies; monitor and maintain program accounts.
10. Maintain communication with other City personnel, officials, law enforcement agencies, emergency services providers and the general public regarding issues in assigned function, such as code compliance, arson investigation and emergency response services.
11. Prepare narrative reports, correspondence, interdepartmental communications, and department records and provide for records maintenance.
12.
13. Punctual, regular and reliable attendance is essential for successful job performance.
Requirements:
1. Sit or stand at a computer in a cubicle approximately 70% of the time.
2. Look at a computer screen approximately 70% of the office time.
3. Use phone communication approximately 15% of the office time.
4. Attend meetings approximately 15% of the office time.
5. Drive to and from routine and emergency situations 15% of the time.
6. Lift between 5 and 20 lbs. 5% of the time.
7. Reach, twist, and/or turn approximately 5% of the time.
8. Perform fire scene functions including but not limited to walking on steep or uneven terrain, wearing a SCBA, being in a hazardous area 5% of the time.
Typical Qualifications
Knowledge/Skills/Abilities:
1. Extensive knowledge of methods, materials and equipment used in fire suppression and prevention.
2. Extensive knowledge of Olympia Fire Department rules, regulations, operating guidelines, policies, and procedures.
3. Thorough knowledge of the principles, practices and procedures of fire service administration, emergency medical services, community preparedness, public education, fire prevention and fire suppression.
4. Knowledge of the principles and practices of fire science.
5. Knowledge of fire service training requirements and programs.
6. Knowledge of federal, state and local laws and regulations and codes pertaining to fire prevention.
7. Knowledge of modern supervisory practices and techniques.
8. Skill in the allocation and deployment of personnel and equipment at significant incidents.
9. Skill in the determination of chemical properties of a variety of hazardous materials.
10. Ability to communicate information and express ideas clearly and concisely.
11. Ability to serve as incident commander at emergency incidents.
12. Ability to supervise the operation and maintenance of a variety of specialized apparatus and equipment.
13. Ability to provide effective leadership, develop and maintain trust, resolve interpersonal conflicts, and build and maintain morale.
14. Ability to work cooperatively with others as the leader or member of a service-oriented team.
15. Ability to prepare comprehensive reports, budgets, department materials, records and correspondence.
16. Demonstrated punctual, regular and reliable attendance is required.
2. Extensive knowledge of Olympia Fire Department rules, regulations, operating guidelines, policies, and procedures.
3. Thorough knowledge of the principles, practices and procedures of fire service administration, emergency medical services, community preparedness, public education, fire prevention and fire suppression.
4. Knowledge of the principles and practices of fire science.
5. Knowledge of fire service training requirements and programs.
6. Knowledge of federal, state and local laws and regulations and codes pertaining to fire prevention.
7. Knowledge of modern supervisory practices and techniques.
8. Skill in the allocation and deployment of personnel and equipment at significant incidents.
9. Skill in the determination of chemical properties of a variety of hazardous materials.
10. Ability to communicate information and express ideas clearly and concisely.
11. Ability to serve as incident commander at emergency incidents.
12. Ability to supervise the operation and maintenance of a variety of specialized apparatus and equipment.
13. Ability to provide effective leadership, develop and maintain trust, resolve interpersonal conflicts, and build and maintain morale.
14. Ability to work cooperatively with others as the leader or member of a service-oriented team.
15. Ability to prepare comprehensive reports, budgets, department materials, records and correspondence.
16. Demonstrated punctual, regular and reliable attendance is required.
Experience/Education:
1. Currently employed with a minimum of two years of experience at the rank of a Fire Lieutenant or above.
2. College degree or additional classes in Fire Protection Engineering, Fire Prevention, Fire Service Administration, Public Administration, Business Administration, or a closely related field is preferred.
1. Currently employed with a minimum of two years of experience at the rank of a Fire Lieutenant or above.
2. College degree or additional classes in Fire Protection Engineering, Fire Prevention, Fire Service Administration, Public Administration, Business Administration, or a closely related field is preferred.
Union:
International Association of Fire Fighters (IAFF)
Compensation (minimum-maximum):
$160,214.25 - $181,111.76
Exempt:
YesThe City of Olympia complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Nicole Camus, Deputy Human Resources Director, at 360.753.8213 or
ncamus@ci.olympia.wa.us
. This contact is for ADA accommodations only. If you have questions regarding this recruitment, please contact the manager noted in the Contact section near the top of this recruitment.
For general application or position questions please contact the hiring supervisor or Human Resources at humanresources@ci.olympia.wa.us.
Join the City of Olympia team!
Olympia is a vibrant, healthy and beautiful Capital City and a great place to work, live and play.
The City of Olympia provides competitive pay, great benefits, and supports work-life balance. We are an equal opportunity employer strongly committed to honoring diversity, equity and belonging within our workforce and community. Please consider bringing your talents to the City of Olympia, where we value compassion, integrity and effectiveness in our work to make a difference every day.
Salary : $160,214 - $181,112
