What are the responsibilities and job description for the Senior Librarian position at City of Ontario?
Senior Librarian
Effective July 2025, a 9.5% general salary increase will be applied
The City of Ontario reserves the right, if necessary, to accept applications from the first one hundred (100) applicants that meet the qualification guidelines outlined below.
The Ontario City Library has an exciting opportunity for a self-motivated Senior Librarian to administer programming, archival processing, special collections care, outreach and specialized reference for customers in addition to supervision of paraprofessional staff. The Senior Librarian for Local History oversees the daily operations of the Robert E. Ellingwood Model Colony History Room.
The Senior Librarian for Local History will be expected to establish and maintain good relationships with other library units, city agencies, school districts, and community groups. Other responsibilities for this position are soliciting donations from the public; coordinating the acquisition of collections and local history related materials; partnering with organizations and individuals to participate in outreach activities and coordinating local history related programming; arrange, describe and rehouse archival collections; manage digitization projects; overseeing team activities including developing workflows and procedures, training, setting goals and timelines, and evaluating outcomes.
The ideal candidate takes initiative, is highly organized, enjoys being part of a team, has excellent communication and writing skills, possesses leadership skills and follows and anticipates current library and archival trends. Additionally, the successful candidate will embody the Ontario City Library's Mission, Vision and Values as well as the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant - and the values of the City's Approach to Public Service - Commitment to the Community, Excellence through Teamwork, and Doing the Right Thing the Right Way.
The Senior Librarian classification is used throughout the Ontario City Library in a variety of assignments. This recruitment will result in an eligibility list for the Senior Librarian classification to meet the current and future staffing needs of the library.
The Community Life and Culture Agency
The City of Ontario's Community Life & Culture Agency endeavors to meet the Ontario City Council goal to "encourage, provide or support enhanced recreational, educational, cultural and healthy city programs, policies and activities." Community Life & Culture does this through a comprehensive array of programs, activities, services and events available through the Recreation & Community Services, Library and Museum Departments as well as the Arts & Culture program.The Ontario City Library has been serving the public as a City department since 1894. The Ovitt Family Community Library and Lewis Family Branches of the Library contain over 315,000 items, including books, magazines, newspapers, DVDs, audio books, kits and a local history collection. A wide variety of technology is available for the public including internet, several software, eBooks, and state of the art technology through Lightspeed makerspace that offers access to equipment such as 3D printers and a laser cutter. The Library offers a wide variety of programs and services for all ages including early literacy, Veterans Resource Center, adult literacy tutoring, workforce development training, and the Robert E. Ellingwood Model Colony History Room.
The City of Ontario
The Senior Librarian for Local History will be expected to establish and maintain good relationships with other library units, city agencies, school districts, and community groups. Other responsibilities for this position are soliciting donations from the public; coordinating the acquisition of collections and local history related materials; partnering with organizations and individuals to participate in outreach activities and coordinating local history related programming; arrange, describe and rehouse archival collections; manage digitization projects; overseeing team activities including developing workflows and procedures, training, setting goals and timelines, and evaluating outcomes.
The ideal candidate takes initiative, is highly organized, enjoys being part of a team, has excellent communication and writing skills, possesses leadership skills and follows and anticipates current library and archival trends. Additionally, the successful candidate will embody the Ontario City Library's Mission, Vision and Values as well as the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant - and the values of the City's Approach to Public Service - Commitment to the Community, Excellence through Teamwork, and Doing the Right Thing the Right Way.
The Senior Librarian classification is used throughout the Ontario City Library in a variety of assignments. This recruitment will result in an eligibility list for the Senior Librarian classification to meet the current and future staffing needs of the library.
The Community Life and Culture Agency
The City of Ontario's Community Life & Culture Agency endeavors to meet the Ontario City Council goal to "encourage, provide or support enhanced recreational, educational, cultural and healthy city programs, policies and activities." Community Life & Culture does this through a comprehensive array of programs, activities, services and events available through the Recreation & Community Services, Library and Museum Departments as well as the Arts & Culture program.The Ontario City Library has been serving the public as a City department since 1894. The Ovitt Family Community Library and Lewis Family Branches of the Library contain over 315,000 items, including books, magazines, newspapers, DVDs, audio books, kits and a local history collection. A wide variety of technology is available for the public including internet, several software, eBooks, and state of the art technology through Lightspeed makerspace that offers access to equipment such as 3D printers and a laser cutter. The Library offers a wide variety of programs and services for all ages including early literacy, Veterans Resource Center, adult literacy tutoring, workforce development training, and the Robert E. Ellingwood Model Colony History Room.
The City of Ontario
The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including: Police, Fire, Management Services, Community Life & Culture, Community Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City‘s vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario’s 2024 State of the City video by clicking on the link below as well as other links to learn more about the City.
State of the City The Ontario Plan
Smart Ontario Downtown Ontario
The following essential functions are typically performed by the Senior Librarian classification:
- Provides specialized reference assistance requiring knowledge of local history, the library's collection and reference materials.
- Compiles bibliographies of library materials.
- Makes oral demonstrations utilizing multi-media equipment and on-line resources; conducts library orientations and training classes; assists in assembling and arranging displays and exhibits.
- Researches catalog files and reference materials in response to requests on a range of topics.
- Selects, orders and classifies new books and materials; makes determinations concerning the binding, replacement, and withdrawing of materials.
- Develops and implements programs and services; markets programs and produces promotional materials; makes related presentations.
- Trains support staff and responds to technical questions regarding professional protocol and department policies and procedures.
- Conducts fund monitoring and analysis; prepares reports and records for assigned section.
- Supervises and provides instruction and otherwise assists in the scheduling and training of other library personnel and volunteers within assigned section; reviews and evaluates employee performance.
- Stays informed regarding trends in the library science profession and archival management by attending in-service training, attending appropriate conferences and seminars, and reading professional literature.
- Attends meetings and other functions; represents the library at professional committee meetings; provides information and participates in discussions regarding library activities.
- May act as library supervisor in the absence of senior staff.
Education
Equivalent to a Master's degree from an accredited college or university in Library Science or a closely related field.
Equivalent to a Master's degree from an accredited college or university in Library Science or a closely related field.
NOTE: Proof of successful completion of a Master’s degree must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
Experience
Three years performing professional librarian work.
Three years performing professional librarian work.
Licenses
Valid Class C California driver's license and an acceptable driving record at the time of appointment and throughout employment.
Special Requirements
Ability to work nights and weekends.
Ability to work nights and weekends.
Desirable
- Ability to speak, read, and write in Spanish.
- Experience managing archival collections and demonstrated knowledge of preservation techniques.
- Experience managing digital archival collections.
- Successful grant writing experience.
- Experience in project management.
- Previous supervisory experience.
How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
- List any relevant experience and education that demonstrates that you qualify for the position.
- List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
- Separately list each position held, including different positions with the same employer.
A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification
If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices
Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.
Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.
Salary : $6,902 - $8,476
