What are the responsibilities and job description for the CIP Programs Assistant Manager position at City of Opa Locka?
SUMMARY
This is responsible administrative oversight, guidance, and management of the daily operations of project review and analysis for capital improvement projects and administration for the City of Opa-Locka.
NATURE OF WORK
Under administrative direction, the purpose of the position is to provide administrative support for assigned programs or projects within the CIP department. Work includes responsibility to supervise and coordinate tasks of specially assigned programs or projects. Work involves coordinating all activities of the assigned program or project, to include the operational and budgetary components of such. Areas of work may include, but are not necessarily limited to, research, grant programs, contracts, and inspections. Employees in this classification demonstrate considerable independent judgment and initiative in carrying out special projects. Position evaluates work performed for adherence to agency policies and procedures, and applicable regulatory standards.
ILLUSTRATIVE TASKS
Performs telephone work in contacting the contractors or responding to questions involving city and staff expectations and deadlines.
Assist with construction of Capital Projects by preparing applications for grants from various Federal, State, and County agencies, provides the grants department with project details.
Assists in the selection of consulting architects and engineers to design Capital Projects
Prepares Commission Memorandums, Resolutions, and Ordinances
Creates and updates a departmental schedule of construction projects.
Obtains construction permits from Federal, State, County, and City agencies.
Assists in the design of projects, i.e. preparation of construction plans, specifications, and contracts.
Assists in the public bidding of projects, i.e. conduct pre-bid meetings with potential private contractors and Architects/Engineers
Prepares project budget.
Identifies sources of funding for appropriation and implementation
Provides construction contract administration and inspection by reviewing and approving contractor payment applications, change orders, budget allocations, construction schedules, and compliance with contract plans and specifications.
Maintain a variety of office equipment; compiles data from file information and prepares simple reports of such data.
Performs other duties as required.
KNOWLEDGE, SKILLS & ABILITIES
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, contractors, and other employees of the city.
- Must be able to use practical application of adding and subtracting totals, multiply and divide, to determine percentages.
- Must be able to establish and maintain an effective working relationship with other department directors, city employees, city officials and the general public.
- Considerable knowledge of modem office practices and procedures
- Knowledge of office equipment; the ability to compose, type and proofread routine correspondence; give sound judgment and the ability to make minor decisions in accordance with city and departmental policies.
- Knowledge of principles, methods, materials, equipment, and practices of Public Works engineering, construction, and maintenance activities
- Knowledge of the principles of general management, public and business administration, and their application to governmental administration
- Knowledge of applicable Federal, State, and City laws, rules, regulations, and ordinances pertaining to departmental operations, or the ability to acquire such knowledge.
- Ability to monitor construction projects, review construction drawings and specifications, administer projects, and deal with contractors and design consultants during various phases of construction
- Ability to establish and maintain effective working relationships with other employees, supervisors, department officials, officials of other agencies, and the public.
- Ability to carry out complex verbal and written instructions.
- Ability to express ideas and information clearly and concisely, both verbally and in writing
EDUCATION
Graduation from an accredited college or university with a bachelor’s degree in architecture, engineering, building construction, or a closely related field.
EXPERIENCE AND TRAINING
3 years full-time verifiable experience in the design, construction, and management of major building construction projects
OR
Experience can substitute for education on a year-for-year basis.
SPECIAL REQUIREMENTS
A valid Florida driver license
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
On a continuous basis sit at a desk and/or stand for long periods of time. Frequently required to walk. Frequently required to see, hear, and talk with employees and the public. Frequently required to read and/or present documents, write or use keyboard to communicate through written means, use a calculator to compute figures. On occasion it is required to climb or balance, stoop, kneel, crouch, or smell. Intermittently twist and reach office equipment. On occasion it is required to lift or carry weights up to 30 pounds. Specific vision requirements include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
