Senior Management Analyst

**This recruitment is open until filled. Early submissions are encouraged.**

The City of Oxnard's Public Works Department, Special Districts Division, is seeking a Senior Management Analyst with strong analytical and management skills to be part of the team. This individual will be responsible for the Division’s public engagement, administration, procurements, and tasks related to the formation and reformation of Districts within the City.

WHAT YOU’LL DO:

• Manage and assist with contract procurements including scope writing

• Collaborate with Public Works administrative staff

• Write and present staff reports to City Council

• Engage with residents regarding Division operations, petitions and polling, requests for information, and budget updates

• Explain and manage the Proposition 218 process for Districts that elect to adjust their formation documents

• Coordinate the purchase of equipment services, supplies or materials for the city;

• Evaluate and recommend action on bids and proposals;

• Receive and process requisitions;

• Prepare, evaluate and recommend action on bid documents;

• Administer cooperative purchasing agreements;

• Negotiate contracts;

• Assist with preparation of specifications, proposals, evaluations and awards;

• Develop and maintains vendor relationships;

• Ensure compliance with policies and procedures.

• Performs other duties of a similar nature and level as assigned.

Payroll/Classification Title: Administrative Services Analyst, Senior 

SUPERVISION EXERCISED / SUPERVISION RECEIVED: 

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

DISTINGUISHING CHARACTERISTICS: 

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

WORK SCHEDULE: The normal work week is Monday through Thursday 7:30am to 5:30pm and alternating Fridays 8:00am-5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.  

• Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

• Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.

• Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

• Performs other duties of a similar nature and level as assigned.

Positions assigned to management analysis/program administration may be responsible for:

• Perform professional advanced journey-level analysis policy support and program/project administration;

• Lead project development, design, coordinate and implement programs;

• Manage projects;

• Conduct financial analysis

• Administer contracts;

• Prepare agenda items for City council and other boards and commissions;

• Compile and analyze data;

• Prepare complex reports;

• Represent the city in professional meetings and/or with other agencies;

• Write grant applications; conduct surveys;

• Recommend policies and procedures;

• Participate in the design of new and revised programs, systems, procedures and methods of operations;

• Coordinate and review transactions;

• Plan and coordinate safety programs and emergency plans, as assigned;

• Perform injury/accident investigations, as assigned;

• Assist with deterring reasonable accommodations, as assigned.

The following are the minimum qualifications necessary for entry into the classification: 

EDUCATION:

• Bachelor’s degree in business administration, finance, accounting or related field 

EXPERIENCE:

• Three (3) years of journey-level professional experience in area of assignment

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing. 

APPLICATION PROCESS: 

Submit NEOGOV/Government Jobs on-line application. 

Complete and submit responses to the supplemental questions, if required. 

Upload resume, cover letter, proof of degree (transcript), or other requested documents. 

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Public Works Department, Special Districts Division. 

Selected candidate(s) must pass a thorough background investigation. 

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA). 

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. 

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. 

This position requires a 12 month probationary period. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. 

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation. 

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify 

If you have any questions regarding this recruitment, please contact Vivian Morales at vivian.morales@oxnard.org or (805) 200-5458. 

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice

Salary : $76,245 - $128,841