Special Districts Project Manager (Sr. Administrative Analyst)

This recruitment is open until filled. 
Applications will be reviewed on an ongoing basis
Early submissions are encouraged.  

The City of Oxnard's Public Works Department, Special Districts Division, is searching for a Project Manager who possesses a strong attention to detail and organizational and customer service skills. This position may include contract administration duties, oversees bid processes, manages Division project administration and budgets, coordinating the implementation and completion of construction and/or Division capital improvement projects, working with consultants, community groups, staff, architects, engineers, contractors and/or inspectors, and manages various structures and facilities maintenance in multiple Landscape Maintenance Districts and Community Facilities Districts. 

WHAT YOU’LL DO:

• Plan, coordinate, prioritize, monitor and participate in the work of the Division staff and recommend projects and work assignments to higher-level personnel

• Assign work to staff and monitor work activities to ensure safe work practices, work quality, and accuracy

• Participate in the development of policies and procedures and ensure compliance

• Manage public project and On-Call service agreements and coordinate with contractors in providing contracted services

• Develop schedules in conjunction with the Division’s maintenance team and plan out contracted projects over multiple years

• Maintain appropriate work records and documents which may include timesheets and work orders

• Prepare statistical and/or analytical reports on operations as necessary

• Participate in the selection and training of maintenance personnel

• Prepares RFQ's and RFP's and selects professional consultants.

• Prepares comprehensive written and oral reports and makes recommendations for presentation to department management, other public agencies, and community groups.

• Prepare and submit recommendations on the budget and monitor budget expenditures

Payroll/Classification Title: Administrative Services Analyst, Senior

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

• Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

• Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.

• Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to management analysis/program administration may be responsible for:

• Perform professional advanced journey-level analysis policy support and program/project administration;

• Lead project development, design, coordinate and implement programs;

• Manage projects;

• Conduct financial analyses

• Administer contracts;

• Prepare agenda items for City council and other boards and commissions;

• Compile and analyze data;

• Prepare complex reports;

• Represent the city in professional meetings and/or with other agencies;

• Write grant applications; conduct surveys;

• Recommend policies and procedures;

• Participate in the design of new and revised programs, systems, procedures and methods of operations;

• Coordinate and review transactions;

• Plan and coordinate safety programs and emergency plans, as assigned;

• Perform injury/accident investigations, as assigned;

• Assist with deterring reasonable accommodations, as assigned.

The following are the minimum qualifications necessary for entry into the classification: 

EDUCATION:

• Bachelor’s degree in business administration, finance, accounting or related field 

EXPERIENCE:

• Three (3) years of journey-level professional experience in area of assignment

OTHER REQUIREMENTS: 

• Must be able to effectively communicate in English, both orally and in writing

APPLICATION PROCESS:

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Public Works Department, Special Districts Division. 

Selected candidate(s) must pass a thorough background investigation. 

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA). 

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. 

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. 

This position requires a 12 month probationary period. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. 

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation. 

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Vivian Morales at vivian.morales@oxnard.org or (805) 200-5458. 

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Salary : $76,245 - $128,841