Executive Assistant

CITY OF PAHOKEE

JOB DESCRIPTION

JOB TITLE: Executive Assistant

DEPARTMENT: City Manager

REPORTS TO: City Manager

SUPERVISES: N/A

FLSA: Non-Exempt

JOB SUMMARY:

This position is responsible for the clerical and executive duties of the Administration. Position
requires discretion and diplomatic skill in representing policies and working effectively with City
personnel, officials and the public.

This class works under general supervision, independently developing work methods and
sequences.

ESSENTIAL DUTIES:

• Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda,

contracts, agreements, technical charts, tables and other specialized materials.

• Handles inquiries and requests from the public and other departments; provides general

and specialized information regarding assigned functions that require the use of
judgement, tact and sensitivity and the interpretation of policies, rules and procedures.

• Skillfully handles complaints and inquiries regarding department functions and

responsibilities; researches and responds to requests or refers complaints and requests to
other staff when warranted.

• Assist with the preparation of agenda items for meetings and resolutions.
• Prepares and maintains departmental records, correspondence, and reports for meetings,

appointments.

This Class Description does not constitute an employment agreement between the City of Pahokee
and an employee and is subject to change by the City as its needs change.

• Distribute mail and correspondences for various departments.
• Provide accounting and clerical assistance to the Finance department.
• Assists Administration in preparation and processing of correspondences.
• Serves as liaison to IT Consultant.
• Organizes City Managers Calendar/Agenda/Travel Arrangements.
• Performs other duties as assigned and directed by Administration.
• All employees may be required to work before, during and / or after a natural or man-

made disaster or hurricane.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or Equivalent
• Two (2) years of recent work experience performing customer service duties with a high

PHYSICAL REQUIREMENTS:

Work is generally performed indoors and office environment dealing with sensitive situations
and diverse individuals. Office work involves, sitting and using a computer keyboard and screen
for long periods of time.

• Denotes essential functions of the job. City of Pahokee promotes an equal employment

opportunity work place which includes reasonable accommodation of otherwise qualified
disabled applicants and employees. Please see your manager should you have any
questions about this policy or these job duties.