What are the responsibilities and job description for the Executive Assistant position at American Healthcare Institute?
Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional clerical skills, strong computer literacy, and a keen ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of the office and facilitating effective communication within the organization.
Responsibilities
- Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items.
- Assist in event planning and coordination for corporate functions, meetings, and conferences.
- Maintain organized filing systems for both physical and digital documents to ensure easy retrieval of information.
- Serve as the front desk liaison, greeting visitors and managing incoming communications professionally.
- Utilize Google Suite and other office software to create reports, presentations, and correspondence as needed.
- Support various administrative tasks such as data entry, document preparation, and office management activities.
- Collaborate with other departments to facilitate project completion and enhance organizational efficiency.
Qualifications
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong clerical skills with attention to detail in all tasks performed.
- Proficiency in Google Suite (Docs, Sheets, Slides) and other office software applications.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills for effective interaction with team members and external stakeholders.
- Experience in event planning is a plus but not required.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A proactive attitude with a willingness to take initiative in problem-solving situations.
If you are an enthusiastic individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $52,020.00 - $55,291.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: Hybrid remote in Wellington, FL 33414
Salary : $52,020 - $55,291