What are the responsibilities and job description for the Human Resources Specialist (Safety & Leave Management) position at City of Palm Springs?
THE CITY: Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there’s always something fun for everyone in the family. To see the exciting things going on visit the Engage Palm Springs website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported. To view our recent Human Rights Campaign, visit the Municipal Equity Index website.
Working Conditions:
THE POSITION: This position is a member of the City's Human Resources Department and assists in the administration of the City's Human Resources functions in planning, developing, and coordinating: policies, procedures, legal compliance, recruitment, benefits, leaves, compensation and a variety of related administrative duties in support of the department and the Director of Human Resources.
While this position will perform a full range of generalist duties, key areas of focus will include, but are not limited to: Worker's Compensation, Leave Management, Training, ADA, Compliance, and Safety.
While this position will perform a full range of generalist duties, key areas of focus will include, but are not limited to: Worker's Compensation, Leave Management, Training, ADA, Compliance, and Safety.
Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Perform and assist in the administration of the City's Human Resources programs and functions including recruitment and selection, benefits, leaves and workers' compensation, legal compliance, labor negotiations, and employee development.
- Coordinate and plan the recruitment and selection of job applicants; develop recruitment plans; prepare job announcements; coordinate advertising materials; schedule, proctor, and score employment tests; coordinate testing with departments involved for assigned positions.
- Prepare and track allocated positions; develop job descriptions; evaluate salary and compensation data; maintain records and related documents.
- Maintain employee records in association with new hires and separations; perform new hire orientation and separation meetings; update and maintain turnover and transition data.
- Distribute and communicate essential information to all departments; provide information and assistance to City Staff and the public regarding Human Resources programs including: policies and procedures, recruitment, benefits, leaves, legal compliance, records, and other relative information.
- Coordinate and assist in the administration of employee and retiree benefit programs including group life, health, and disability insurance programs; coordinate claims processing and premium compilation and payments; counsel employees regarding benefit programs.
- Coordinate and administer leave programs including: FMLA, CFRA, LC4850, PDL, STD, LTD, general leaves, and workers' compensation in compliance with plan documents and legal requirements.
- Participate and maintain safety programs including: safety committee, training, compliance, and documentation; work with various agencies and vendors to maintain general oversight.
- Plan, develop, monitor and coordinate employee event/educational programs and activities; develop promotional programs and materials; monitor programs; coordinate with department heads to develop ways of implementing programs.
- Prepare salary, benefit and classification surveys including computing and compiling survey data and results.
- Coordinate and track training programs including voluntary and statutory programs; maintain documentation; monitor compliance; coordinate with departments on scheduling and participation.
- Maintain compliance programs and requirement per local, State and Federal laws.
- Prepare various forms of correspondence and communication including letters, reports, bulletins, announcements, and memoranda; maintain electronic communication information; provide salary or negotiation information and employment verification information as requested.
- Set-up and maintain confidential personnel records for City employees including documentation of appointments, transfers, salary, vacation and sick leave; maintain a variety of files, including current classification specifications.
- Develop and maintain program processes and procedures, assist with the development of Human Resources programs and goals, and maintain budget tracking and planning for assigned areas.
- Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
- Provide assistance to other Human Resources staff on projects and initiatives.
- Provide staff support to assigned boards and commissions.
- Perform related duties and responsibilities as required.
Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the “Work Experience” section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. “Full-time work” means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as “desirable” or “preferred” are not included as part of the minimum requirements
.Experience:
.Experience:
- Two (2) years of professional or para-professional Human Resources work experience is required.
- Experience working in a public agency Human Resources environment is preferred.
- Worker's Compensation, Leave Management, Training, ADA, Compliance, and Safety experience is preferred.
- Previous direct working experience with Leaves and Leave Management is preferred.
- Previous working experience with Cal/OSHA and OSHA is preferred.
- Previous working experience with a Safety Management System (SMS) or other Learning Management Systems (LMS) is preferred.
- Previous working experience with various regulatory agencies, programs, and committees, such as the Department of Transportation (DOT), Safety Committee, etc. is preferred.
- Experience creating, managing, and promoting events and training is preferred.
- Proficiency with Microsoft Office Suite and Adobe Acrobat is preferred.
- Experience working with Tyler Munis accounting software program is preferred.
In addition to the above the ideal candidate will possess a strong knowledge of Human Resources practices and strategies and possess the following:
- Key Competencies
- Human Resources Expertise
- Communication
- Consultation
- Ethical Practice
- Business Acumen
- Core KSA's:
- Workforce Planning and Employment
- Compensation and Benefits
- Risk Management
- Employee Relations
- Human Resources Technology
Training:
- An Associates degree from an accredited college with major coursework in public administration, human resources management, psychology, or a related field is required. (Education may be substituted on a year for year basis with related job experience, experience is in addition to any other required experience.)
- A Bachelor's degree is preferred.
Certificate or Licenses:
- Possession of, or ability to obtain, a valid California Driver License with a satisfactory driving record (a driving record may be deemed unsatisfactory for any of the following reasons: three or more moving violations or reportable accident within the last three years; conviction of driving under the influence within the last five years) is required.
- Professional Human Resources Certification through IPMA is preferred.
- Certified Safety Professional (CSP), Associated Safety Professional (ASP), or an equivalent certification is preferred.
Special Requirements:
- For this position you may not be related to any person currently working for the City. Relatives shall include spouse, child, parent, grandparent, brother, sister, grandchild, uncle, aunt, nephew, niece and first cousin.
- Must successfully complete a pre-employment background investigation and physical.
- Due to the nature of the Human Resources responsibilities, while this position typically works Monday - Thursday 7am - 6pm, applicants must be willing and able to work various hours that may include early mornings, evenings, Fridays, weekends, and holidays as required.
The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
This position works in an office environment with exposure to computer monitors and may require maintaining physical condition necessary for sitting, walking, or standing for prolonged periods; light and moderate lifting.
A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process. Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.
The Selection Process - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam and department interview. Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification. For more information on completing your application materials click here.
If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:
The Selection Process - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam and department interview. Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification. For more information on completing your application materials click here.
If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:
The City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
www.palmspringsca.gov
760-323-8215
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
www.palmspringsca.gov
760-323-8215
The City offers an excellent benefit package and retirement plan through California Public Employees’ Retirement System (CalPERS). Retirement formula is based on appointment date and membership status with CalPERS.
Applications must be received by 4:00 pm, February 20, 2025, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
Applications must be received by 4:00 pm, February 20, 2025, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
Salary : $5,944 - $7,999
