Administrative Assistant - Public Works (Part-Time)

This position performs clerical and other office duties for the Public Works Department. This position assists the Senior Director of Operational Services & Projects with general administrative support for the Public Works Department.

• Answers telephones and directs calls accordingly, in a timely, courteous and positive manner. 
• Receives public questions, provides answers and solutions, in person and by telephone; responds to inquiries from employees, citizens, and others; and refers, when necessary, to the appropriate person or department.
• Assists the Senior Director, Assistant Directors, and Department Superintendents with all backup documentation for Purchase Order (PO) request in accordance with PO processes and procedures.
• Acts as a Department Liaison with the City’s Buyer in the Purchasing Department. 
• Assists the Senior Director and Assistant Directors in preparing purchasing request forms.
• Assists with departmental timeclock discrepancies and reports any issues to the Assistant Director-Operations or Senior Director.
• Operates office machines as required.
• Receives, sorts, and distributes incoming mail.
• Duplicates, scans and distributes documents.
• Composes, types and edits correspondence, reports, memos, or other material as needed.
• Assists in the development of notices, flyers, brochures, newsletters, and other informational material.
• Performs other related duties as required/assigned.

• High School Diploma or GED.
• At least three (3) years of experience in an administrative position.
• Valid driver’s license with an acceptable driving record.

• Knowledge of department practices and policies.
• Skill in Microsoft Office and Excel.
• Skill in the use small office equipment, including copy machines or multi-line telephone systems.
• Skill in using computers for data entry.
• Skill in using computers for word processing and accounting purposes.
• Ability to meet the public and establish effective working relationships with City employees, employees of other agencies, and the public.
• Ability to multi-task and maintain complex records and prepare accurate reports.
• Ability to work independently with little supervision.
• Ability to maintain confidential information.

• Work environment is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
• The work is sedentary work and requires exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects.
• Additionally, the following physical abilities are required: manual dexterity, hearing, mental acuity, repetitive motion, speaking, talking, and visual acuity.

Salary : $21 - $27