Assistant Legal Secretary

JOB SUMMARY

The Assistant Legal Secretary in the Prosecutor’s Office performs typing and clerical duties required for the daily operation of the office. The incumbent works under the direction of the Administrative Assistant to the Prosecutors. Performance of the core objectives of the position are essential job functions. This position is “Unclassified” (not classified) within the Civil Service of the City of Parma.

• WORK ACTIVITIES
• · Performs typing and clerical duties as assigned *
• · Prioritizes telephone calls *
• · Prepares all tax cases*
• · Files all court notices*
• · Prepares subpoenas, criminal complaints/warrants, and victim’s notifications in a timely manner when the Administrative Assistant or Victim’s Advocate are not available*
• · Requests Case Summaries from Police Officers after Not Guilty pleas are entered*
• · Scans all Domestic Violence reports*
• · Prepares copies for Response to Discovery as assigned by the Administrative Assistant*
• · Purges all official documents after an Expungement is granted (pull and store in secured/locked area)*
• · Updates ordinances pertaining to the Prosecutor’s Office*
• · Tracks stored files; removes outdated case files and prepares them for storage while keeping an updated inventory in an Excel spreadsheet*
• · Monitors case files in each Prosecutor’s assigned file drawer*
• · Removes for destruction unnecessary or obsolete reports*
• · Listens and communicates with the public both in person and on the telephone*
• · Completes the duties of the Administrative Assistant as needed*
• · Performs all other related duties as assigned
• *Denotes Essential Job Functions
• Denotes Essential Job Functions, Scheduling Accommodations Possible

TOOLS AND EQUIPMENT USED

• · Computer
• · Copy Machine & Scanner
• · Fax Machine
• · Telephone
• · Paper Shredder
• · Typewriter
• JOB CONTEXT
• The Assistant Legal Secretary works a 35-work week which includes one unpaid hour for lunch. The position is full-time with benefits and operates 12 months a year. The incumbent works within a temperature-controlled environment with supervision. The Assistant Legal Secretary will operate office equipment, which requires continuous and repetitive arm, hand, and eye movement. Most of the job is performed from a sedentary position. The noise level and distractions are considerable. The position has the potential of having a high level of stress from deadlines within the department and from dealing with the public. It is essential that the incumbent maintain a high degree of confidentiality due to the attorney/client privilege and other matters of a sensitive nature.

*

• JOB QUALIFICATIONS
• Assistant Legal Secretary
• · A high school diploma or equivalent
• · Two years of office experience
• · Considerable knowledge of and the ability to use personal computers and related software, specifically Microsoft Outlook, Word, and Excel
• · Good communication skills and professional temperament
• · Ability to express ideas clearly, orally and in writing
• · Excellent skills in grammar, punctuation, and spelling
• Assistant Legal Secretary
• · Knowledge of the format for legal briefs (including electronic filing with all courts), legal opinions, agreements, and miscellaneous documents
• · Proficiency in CourtMaster

Job Type: Full-time

Pay: $42,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Cleveland, OH 44129 (Required)

Ability to Relocate:

• Cleveland, OH 44129: Relocate before starting work (Preferred)

Work Location: In person

Salary : $42,000