What are the responsibilities and job description for the Temporary Administrative Assistant position at City of Paso Robles?
The City is seeking a temporary Administrative Assistant to perform a wide variety of administrative and customer service functions for the City Manager's Office. This assignment will last approximately four to six months, however the exact duration is unknown.
Schedule: Monday through Friday from 8:00AM to 5:00PM
This position is being filled through the staffing agencies listed below. Incumbents will not be directly employed by City of Paso Robles. Please send inquiries/resumes directly to:
- United Staffing Associates
- Provide a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
- Arrange meetings, schedule appointments, and transmit information to applicable parties
- Answer and direct public inquiries, taking messages and providing information as needed
- Draft and prepare various correspondence, including emails, letters, and memos, ensuring accuracy and professional tone
- Manage calendars, including scheduling appointments, meetings, and conferences, and coordinating with other departments and external parties
- Organize meal arrangements for council meetings
- Scan physical documents and convert them into digital formats
- File and organize paper and electronic documents according to established procedures
- Perform light bookkeeping duties and process payments, invoices and purchase orders
- Perform clerical duties such as preparing reports and documents while focusing on proper format, grammar, punctuation and spelling
- Assist with projects, research, or tasks under the general direction of higher-level staff
- Standard office administrative practices and procedures, including the use of standard office equipment
- Business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials
- English usage, spelling, grammar, and punctuation
- Work related computer applications for word processing, database and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat
- Records management principles and practices
- Business arithmetic and basic statistical techniques
- Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
Ability to:
- Perform detailed office support work accurately and independently within deadlines
- Learn to use specialized software as implemented
- Establish and maintain effective and cooperative working relationships
- Use good judgment in dealing with the public and responding to requests for information
- Handle a variety of activities simultaneously
- Use initiative while working within established guidelines and procedures
Any combination of training and experience, which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and one year of office administrative support or records management experience.
Experience dealing with the public is required.
Photos by @brittanyapp
Salary : $23 - $29
