Temporary Administrative Assistant

United Staffing Associates is working with a Municipality currently seeking an experienced Administrative Assistant for a temporary position within their Management Department. The position requires strong front-office administration skills/experience, along with the ability to handle customer questions and complaints. The position is for a temporary position for approximately four to six months.

Duties of the Temporary Administrative Assistant:

• Provide a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
• Arrange meetings, schedule appointments, and transmit information to applicable parties
• Answer and direct public inquiries, taking messages and providing information as needed
• Draft and prepare various correspondence, including emails, letters, and memos, ensuring accuracy and professional tone
• Manage calendars, including scheduling appointments, meetings, and conferences, and coordinating with other departments and external parties
• Organize meal arrangements for council meetings
• Scan physical documents and convert them into digital formats
• File and organize paper and electronic documents according to established procedures
• Perform light bookkeeping duties and process payments, invoices and purchase orders
• Perform clerical duties such as preparing reports and documents while focusing on proper format, grammar, punctuation and spelling
• Assist with projects, research, or tasks under the general direction of higher-level staff

Requirements of the Temporary Administrative Assistant:

• Standard office administrative practices and procedures, including the use of standard office equipment
• Business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials
• English usage, spelling, grammar, and punctuation
• Work related computer applications for word processing, database, and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat
• Records management principles and practices
• Business arithmetic and basic statistical techniques
• Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
• Spanish language skills are desirable.
• Perform detailed office support work accurately and independently within deadlines
• Learn to use specialized software as implemented
• Establish and maintain effective and cooperative working relationships
• Use good judgment in dealing with the public and responding to requests for information
• Handle a variety of activities simultaneously
• Use initiative while working within established guidelines and procedures
• High School Diploma or equivalent and one year of office administrative support or records management experience.
• Experience dealing with the public is required.

Anticipated Work Hours:

This is a full-time, temporary position. The anticipated work schedule is from 8:00am-5:00pm, Monday - Friday

Job Types: Full-time, Temporary

Pay: $23.11 - $29.33 per hour

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Preferred)
• Appointment scheduling: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: In person

Salary : $23 - $29