What are the responsibilities and job description for the HR Assistant - Temporary position at Reiter Affiliated Companies?
Job Contributions and Key Responsibilities:
Labor Law Compliance:
- Audit compliance and harvest table boards to ensure all required documentation is posted.
- Conduct audits to ensure Live Our Values posters are located on all portable bathroom units.
- Review crew leader boxes to ensure all required forms are available.
People Connect HCM
- Assist Production with Hiring & Onboarding of field employees as required.
- Become an expert user on all processes related to HR functions in HRIS database.
- Track and Audit daily hires by reviewing electronic documents to ensure accuracy and be 100% compliant.
- Assist File Clerk with filing all personnel documents electronically under each employee’s record. (Ex; W-4s, VOE, EDD Letters, Address Changes, Electronic Authorization Forms, etc.)
- Process Address and personal information change requests in HCM
Benefits and Leaves of Absence Management
- Ensure a benefits application is on file for all employees via report running, field outreach efforts and new hire orientation attendance and support.
- Support Benefits Specialist in assisting employees with benefits questions, enrollment, information, or requests for medical ID cards at ERC.
- Support management of personal and medical leaves of absence requests from initial request to return to work releases.
- Process all LOA and Workers Comp TTD Pans in HCM.
- Support open enrollment efforts such as education of changes to benefits programs and gathers enrollment forms.
Training
- Coordinate Orientation training for new or recently promoted crew leaders and supervisors to ensure they are up to date with Company policies and procedures.
- Ensure sexual harassment trainings completed by participants have been tracked & entered successfully into HR database.
Organizational Development
- Support HR Field Generalists and OD Manager on the success of leadership trainings by reminding attendees of training times and location.
- Support with set-up and teardown of training space, prepare learning materials as requested by OD Manager/HR Generalist, and provide refreshments/snacks.
Administrative Support
- Provide backup to human resources department receptionist, data entry and filing clerks.
- Process employment verifications (including EDD) and file in employee document records.
- Assist production with requests to activate employee sick hours in EBS, as requested.
- Process layoff termination paperwork utilizing Mass Layoff spreadsheets received from Production and file a copy in employee document records.
Perform other related duties as required and assigned
Knowledge, Skills and abilities
Knowledge
- Basic knowledge of state and federal labor laws
Skills
- Fluency in English and Spanish required
- Fluency in Mixteco; desired but not required
- Excellent communication skills including written, verbal, listening and presentation
- Excellent interpersonal skills including a professional and diplomatic demeanor
- Proficiency with Microsoft Office such as Word, PowerPoint, Excel and Outlook
Abilities
- Attention to detail and ability to manage multiple projects
- Ability to work effectively in a team-oriented environment
- Ability to problem solve
Competencies
- Outward Mindset – Intermediate/Inconsistent
- Effective Execution – Advanced/Proficient
- Conflict Management – Intermediate/Inconsistent
- Service Orientation – Advanced/Proficient
- Achievement Orientation – Advanced/Proficient
- Self-Management – Intermediate/Inconsistent
- Accountability - Advanced/Proficient
- Collaboration - Advanced/Proficient
- Sense of Urgency - Advanced/Proficient
- Strategic Patterning – Intermediate/Inconsistent
- HR Operational Excellence – Intermediate/Inconsistent
- Labor Relations – Intermediate/Inconsistent
- Talent Management - Basic/Learning
- Culture Deployment - Basic/Learning
Education Level:
- High school diploma required but AA degree desired, Business or related field
Years of experience:
- Minimum 1-year experience in Human Resources or related field
Licenses:
- Valid California Driver’s license and ability to be insured under the company insurance.
Languages:
- English Spoken: <95% Read: <95% Written: <95%
Spanish Spoken: 85 - 95% Read: 85 - 95% Written: 85 - 95%
Necessary Software
- Microsoft Office Suite
Travel Requirements:
- Regular visits to ranches within the district (70%)
- Occasional travel to other CA districts for meetings and trainings (10%)
