What are the responsibilities and job description for the Assistant Payroll Coordinator position at City of Pensacola?
Recruitment Range: $23.97-$27.87 hourly dependent on knowledge and experience
Minimum Preparation for Work:
- Graduation from an accredited college or university with an Associate’s Degree in Finance, Accounting, Business Management, or related disciplines appropriate to the positions and;
- Three (3) years of progressively responsible administrative experience in payroll or accounting,
Or
- Combination of education, training, and/or work experience equal to or greater than the requirements listed above as determined by Human Resources.
Necessary Special Requirements:
- Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.
Nature of Work:
This is an entry-level to mid-level administrative position that supports payroll-related accounting activities for City employees. The Assistant Payroll Coordinator works with the Payroll Coordinator and assists Payroll Specialist and Payroll Technicians by providing clerical and operational support to ensure timely and accurate payroll processing. This role involves handling routine payroll tasks and supporting human resources functions for the department as well as giving direction and assistance to all other City departments and divisions while adhering to established payroll procedures.
An employee in this class works under the direction of the Payroll Coordinator and exercises independent judgment within the scope of assigned duties. Work performance is evaluated through results attained.
Examples of Work:
- Assist in maintaining payroll records, fund accounting, and PTO balances for the Human Resources department.
- Assists in payroll processing, including reviewing personnel actions such as new hires, promotions, salary changes, and resignations.
- Supports department payroll personnel in preparing payrolls and verifying employment information.
- Aids in the electronic records management process and ensures accurate payroll data entry.
- Assists employees with deferred compensation plan changes and calculates employee contributions.
- Assist with the presentation of internal Payroll Workshops and helps maintain the Payroll Manual.
- Ensures adherence to payroll policies, procedures, and rules related to appointments, promotions, and other personnel actions.
- Assists in answering employee inquiries related to payroll issues.
- Contributes to and assists in special projects within the department.
- Performs other duties as assigned.
Knowledge, Skills and Abilities:
- Working knowledge of payroll and accounting principles.
- Understanding of departmental rules, regulations, and procedures.
- Familiarity with modern office and records management techniques.
- Ability to follow detailed instructions and processes with accuracy and timeliness.
- Strong communication skills, both oral and written.
- Ability to use payroll systems and software effectively.
- Ability to establish and maintain good working relationships with colleagues, supervisors, and the general public.
The mental and physical demands and the work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mental and Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color, and peripheral vision, and depth perception.
Work Environment:
The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions.
Salary : $47,486
