What are the responsibilities and job description for the Assistant General Manager - Facility Management position at City of Petersburg?
JOB
General Description: The purpose of this job within the organization is to assist the General Manager in the overall day to day operations and administration of the division. Reports to the General Manager of the Facility Management Division and will assist with planning, organizing, directing and reviewing the activities of the facility management operations, and will supervise and participate in a wide range of maintenance and repair related projects involving City buildings and other facilities. Performs other duties as assigned. The position is considered essential personnel and will be required to work during and following natural disasters and emergency situations and will serve as acting manager in the absence of the General Manager. Duties and Responsibilities: The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.
EXAMPLE OF DUTIES
Essential Functions: Assist with managing and administering the division's operating and capital improvement budgets. Assists with budget preparation, monitors expenditures, staff development and training, succession planning, performance management, employee relations, prioritizes and assigns work and related activities. Assist with divisional accountability responsibilities and provides leadership to employees in delivery of services and shared resources; ensures assigned projects are on time and on budget; emphasizes customer service, safety, and collaboration. Assist with all administrative, logistical, contract administration, purchasing, and human resources support to include recruitment and retention, payroll, and implementation and administration of City policies and procedures.Assists with the management of assigned Capital Improvement Projects, meets with stakeholders, purchasing representatives, vendors, contractors and other entities to promote the successful completion of projects. Assists with resolving inquires, problems, and complaints submitted by Federal, and State agency representatives, local officials with jurisdiction within the regional service area, customers, and employees. Coordinates the completion of and reviews detailed reports, position papers, recommendations, written correspondence, and other documents to respond to requests as assigned by the General Manager. Assists with reports, studies and presentations and recommendations to City officials and other governmental entities. Additional Duties: Researches information requested by the General Manager or as assigned.Serves as essential personnel to natural disasters and emergency situations and coordinates related activities.Assists with the establishment of systems for ensuring City and personnel policies and procedures are appropriately administered and implemented.Assists with providing contact with the public, citizen groups, local, state, and federalofficials.Assists with the development and evaluation of internal policies and operating procedures.Assists with the development and implementation of departmental, organizational andmanagement systems to effectively meet operating goals and objectives.Assists with the review of all assigned documents and contracts to ensure accuracy and fulfillment of organizational needs.Performs related work as assigned.Responsibilities, Requirements and Impacts Data Responsibility: Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities. People Responsibility: People include co-workers, workers in other areas or agencies and the general public. Persuades or influences others in favor of a service, point of view, or course of action; may enforce laws, rules, regulations, or ordinances. Asset Responsibility: Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization. Requires responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through the management of a large division or minor department and/or handling of very large amounts of money. Mathematical Requirements: Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems. Uses mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic, or geometric construction; may use algebraic solutions of equations and inequalities, descriptive statistics, deductive geometry, plane and solid and rectangular coordinates; mathematical and classifications or schemes. Communications Requirements: Communications involves the ability to read, write, and speak. Reads journals, manuals and professional publications; speaks informally to groups of co-workers, staff in other organizational agencies, general public, people in other organizations and presents training; composes original reports, training and other written materials, using proper language, punctuation, grammar and style. Judgment Requirements: Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions. Responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, crime victims, patients, customers, clients or others in the general public; works in a very fluid environment with guidelines, but significant variation. Complexity of Work: Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job. Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures. Impact of Errors: Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals. The impact of errors is extremely serious -- affects entire organization and impacts other activities/organizations. Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. Equipment Usage: Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products. Establishes methods and procedures for acquiring and handling of machines, tools, equipment or work aids involving extensive latitude for judgement regarding attainment of a standard or in selecting appropriate items. Unavoidable Hazards: Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. Bright/dim light; dusts and pollen extreme heat and/or cold; wet or humid conditions; extreme noise levels; animals/wildlife; vibration; fumes and/or noxious odors; moving machinery; electrical shock; inspection of roof tops and attachments that are in excess of 35 feet in height; toxic/caustic chemicals; sewer gases; confined spaces; and other hazards not listed above. Safety of Others: Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. Requires considerable responsibility for the safety and health of others and for occasional enforcement of the laws and standards of public health and safety.
SUPPLEMENTAL INFORMATION
Americans with Disabilities Act Compliance: The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
General Description: The purpose of this job within the organization is to assist the General Manager in the overall day to day operations and administration of the division. Reports to the General Manager of the Facility Management Division and will assist with planning, organizing, directing and reviewing the activities of the facility management operations, and will supervise and participate in a wide range of maintenance and repair related projects involving City buildings and other facilities. Performs other duties as assigned. The position is considered essential personnel and will be required to work during and following natural disasters and emergency situations and will serve as acting manager in the absence of the General Manager. Duties and Responsibilities: The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.
EXAMPLE OF DUTIES
Essential Functions: Assist with managing and administering the division's operating and capital improvement budgets. Assists with budget preparation, monitors expenditures, staff development and training, succession planning, performance management, employee relations, prioritizes and assigns work and related activities. Assist with divisional accountability responsibilities and provides leadership to employees in delivery of services and shared resources; ensures assigned projects are on time and on budget; emphasizes customer service, safety, and collaboration. Assist with all administrative, logistical, contract administration, purchasing, and human resources support to include recruitment and retention, payroll, and implementation and administration of City policies and procedures.Assists with the management of assigned Capital Improvement Projects, meets with stakeholders, purchasing representatives, vendors, contractors and other entities to promote the successful completion of projects. Assists with resolving inquires, problems, and complaints submitted by Federal, and State agency representatives, local officials with jurisdiction within the regional service area, customers, and employees. Coordinates the completion of and reviews detailed reports, position papers, recommendations, written correspondence, and other documents to respond to requests as assigned by the General Manager. Assists with reports, studies and presentations and recommendations to City officials and other governmental entities. Additional Duties: Researches information requested by the General Manager or as assigned.Serves as essential personnel to natural disasters and emergency situations and coordinates related activities.Assists with the establishment of systems for ensuring City and personnel policies and procedures are appropriately administered and implemented.Assists with providing contact with the public, citizen groups, local, state, and federalofficials.Assists with the development and evaluation of internal policies and operating procedures.Assists with the development and implementation of departmental, organizational andmanagement systems to effectively meet operating goals and objectives.Assists with the review of all assigned documents and contracts to ensure accuracy and fulfillment of organizational needs.Performs related work as assigned.Responsibilities, Requirements and Impacts Data Responsibility: Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities. People Responsibility: People include co-workers, workers in other areas or agencies and the general public. Persuades or influences others in favor of a service, point of view, or course of action; may enforce laws, rules, regulations, or ordinances. Asset Responsibility: Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization. Requires responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through the management of a large division or minor department and/or handling of very large amounts of money. Mathematical Requirements: Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems. Uses mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic, or geometric construction; may use algebraic solutions of equations and inequalities, descriptive statistics, deductive geometry, plane and solid and rectangular coordinates; mathematical and classifications or schemes. Communications Requirements: Communications involves the ability to read, write, and speak. Reads journals, manuals and professional publications; speaks informally to groups of co-workers, staff in other organizational agencies, general public, people in other organizations and presents training; composes original reports, training and other written materials, using proper language, punctuation, grammar and style. Judgment Requirements: Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions. Responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, crime victims, patients, customers, clients or others in the general public; works in a very fluid environment with guidelines, but significant variation. Complexity of Work: Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job. Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures. Impact of Errors: Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals. The impact of errors is extremely serious -- affects entire organization and impacts other activities/organizations. Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. Equipment Usage: Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products. Establishes methods and procedures for acquiring and handling of machines, tools, equipment or work aids involving extensive latitude for judgement regarding attainment of a standard or in selecting appropriate items. Unavoidable Hazards: Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. Bright/dim light; dusts and pollen extreme heat and/or cold; wet or humid conditions; extreme noise levels; animals/wildlife; vibration; fumes and/or noxious odors; moving machinery; electrical shock; inspection of roof tops and attachments that are in excess of 35 feet in height; toxic/caustic chemicals; sewer gases; confined spaces; and other hazards not listed above. Safety of Others: Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. Requires considerable responsibility for the safety and health of others and for occasional enforcement of the laws and standards of public health and safety.
SUPPLEMENTAL INFORMATION
Americans with Disabilities Act Compliance: The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
