What are the responsibilities and job description for the Program Coordinator - AL's PALS position at City of Petersburg?
JOB
General Description: The Program Coordinator will serve as a contracted employee and is responsible for the implementation of the Targeted Tobacco Prevention grant from the Virginia Foundation for Healthy Youth. The City of Petersburg is the grant recipient and the Petersburg Public Library is the fiscal agent. The position will be under the direct supervision of the Director of the Petersburg Public Library (PPL), but will work with additional key Team partners such as the PPL Youth Services Director and the designated staff at Westview Early Childhood Education Center to implement the updated Al’s Pals Curriculum at Westview and its expansion to Pre-K/Daycares in Petersburg. The Coordinator will work closely with the Team, including the Early Childhood Workgroup, on strategic planning and sustainability and is accountable to the Work Plan goals and objectives and the grant budget. The Coordinator is responsible for all reporting requirements of the grant including the maintenance of the grant notebook and the collection and recording of data for program evaluation. In carrying out the duties of this position, the Coordinator must be able to work both independently and as a team member; maintain confidentiality; and exercise sound judgment to implement programs.
EXAMPLE OF DUTIES
Essential Functions: (percentage of time on each function/category)Coordinate the implementation of the updated Al’s Pals curriculum at Westview as outlined in the Work Plan. (40%)Establish relationships with Petersburg area Pre-K/Daycares by assisting the PPL Youth Services Department in Story Time and with other outreach efforts in order to expand the number of sites involved with Al’s Pals curriculum (20%)Collect and record program data and assist with the preparation of reports and evaluations in an accurate, timely manner. (10%)Handle purchasing and invoicing. (10%)Maintain internal communication through the dissemination of relevant information for trainings, minutes, prevention best-practices, or scheduled events. (10%)Maintain external communication by representing the grant and PPL at community events/meetings as per the grant. (10%)
SUPPLEMENTAL INFORMATION
Additional Requirements: Proficient in Microsoft Office Suite.Able to develop and evaluate program goals and objectives. Manages time efficiently, sets priorities, and handles multiple programs concurrently.Skilled in community relations.Comfortable with offering presentations to small and large groups.Able to problem solve and address routine issues.Communicates openly and effectively in writing and orally with staff, supervisors, team members and members of the community.Functions independently and takes initiative, but able to work well as part of a team.Has a respectful, positive attitude.Mindful of individual, cultural and ethnic differences.Open to supervision and willing to change.Passionate about improving the health of youth and the community.Able to maintains confidentiality.Able to lift to 25 pounds. This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Tobacco Prevention Targeted Grant.
General Description: The Program Coordinator will serve as a contracted employee and is responsible for the implementation of the Targeted Tobacco Prevention grant from the Virginia Foundation for Healthy Youth. The City of Petersburg is the grant recipient and the Petersburg Public Library is the fiscal agent. The position will be under the direct supervision of the Director of the Petersburg Public Library (PPL), but will work with additional key Team partners such as the PPL Youth Services Director and the designated staff at Westview Early Childhood Education Center to implement the updated Al’s Pals Curriculum at Westview and its expansion to Pre-K/Daycares in Petersburg. The Coordinator will work closely with the Team, including the Early Childhood Workgroup, on strategic planning and sustainability and is accountable to the Work Plan goals and objectives and the grant budget. The Coordinator is responsible for all reporting requirements of the grant including the maintenance of the grant notebook and the collection and recording of data for program evaluation. In carrying out the duties of this position, the Coordinator must be able to work both independently and as a team member; maintain confidentiality; and exercise sound judgment to implement programs.
EXAMPLE OF DUTIES
Essential Functions: (percentage of time on each function/category)Coordinate the implementation of the updated Al’s Pals curriculum at Westview as outlined in the Work Plan. (40%)Establish relationships with Petersburg area Pre-K/Daycares by assisting the PPL Youth Services Department in Story Time and with other outreach efforts in order to expand the number of sites involved with Al’s Pals curriculum (20%)Collect and record program data and assist with the preparation of reports and evaluations in an accurate, timely manner. (10%)Handle purchasing and invoicing. (10%)Maintain internal communication through the dissemination of relevant information for trainings, minutes, prevention best-practices, or scheduled events. (10%)Maintain external communication by representing the grant and PPL at community events/meetings as per the grant. (10%)
SUPPLEMENTAL INFORMATION
Additional Requirements: Proficient in Microsoft Office Suite.Able to develop and evaluate program goals and objectives. Manages time efficiently, sets priorities, and handles multiple programs concurrently.Skilled in community relations.Comfortable with offering presentations to small and large groups.Able to problem solve and address routine issues.Communicates openly and effectively in writing and orally with staff, supervisors, team members and members of the community.Functions independently and takes initiative, but able to work well as part of a team.Has a respectful, positive attitude.Mindful of individual, cultural and ethnic differences.Open to supervision and willing to change.Passionate about improving the health of youth and the community.Able to maintains confidentiality.Able to lift to 25 pounds. This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Tobacco Prevention Targeted Grant.
