What are the responsibilities and job description for the Health Program Administrator (Disease Prevention and Control) position at City of Philadelphia?
Announcement Details
Exam Announcement Details
Exam Title
Health Program Administrator (Disease Prevention and Control)
Exam Number
5F26-20250120-OC-03
Salary
96,783 - $124,430 per year
Certification Rule
Rule of Five (5)
Competition
Open-Competitive
Department
Announcement Date
01 / 20 / 2025
Close Date
02 / 02 / 2025
General Definition
Join the Department of Public Health as a Health Program Administrator!
The Department of Public Health is seeking an experienced health program administrator in disease control and prevention to join their dedicated team. This is an opportunity to make a meaningful impact on the well-being of our community while enjoying excellent health and pension benefits.
Application Deadline : February 2, 2025
Application Requirements : Please include copies of your transcripts and dates of employment experience.
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Through partnerships with over a dozen local colleges and universities, City employees (and in some cases, their spouses and dependents) can access tuition discounts of 10% to 40%.
ABOUT THE POSITION
This is public health management work administering the operation of a citywide program in one of the following areas : Addiction Services, Behavioral Health, Disease Prevention and Control, HIV Diseases, Intellectual DisAbility Services, or Maternal and Infant Health. Employees in this class direct, through subordinate supervisors, the development of program policy and service standards, the monitoring, analysis and evaluation of contracted service providers, and the development of specialized health programs and services in their assigned specialties. Additionally, a Strategic Planning assignment exists that may be filled with a qualified individual from either the Behavioral Health or Intellectual DisAbility Services specialties. The employee in the Strategic Planning assignment directs, through subordinate supervisors, the research, development and coordination of policies, trainings, workforce development initiatives and other programs across all services and programs provided by the Department of Behavioral Health and Intellectual DisAbility Services. Work includes directing and / or participating in strategic and grant funding efforts associated with respective programs. Contact with officials of public and private funding and state and federal monitoring agencies, representatives of contracted service providers, community and advocacy groups, and departmental and other governmental administrators is a significant aspect of the work. Work is performed under the guidance of a higher-level program director.
Union Code
N. Non-Represented
FLSA Code
Exempt
Application Procedures
CITY OF PHILADELPHIA APPLICATION INFORMATION
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
1. You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.
2. The analyst responsible for reviewing applications and additional documentation for this job opportunity is :
Cornell Q. Weaver
Human Resources Professional, Hiring Services
City Of Philadelphia Office of Human Resources
1401 JFK Blvd.- Suite 1530
Philadelphia Pa, 19102
cornell.weaver@phila.gov
Office : 215-686-2387
Fax : 215-686-0861
3. For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov
Minimum Requirements
Minimum Training, Education & Experience
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within three months of the application deadline (by 5 / 2 / 25) will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.
DISEASE PREVENTION AND CONTROL SPECIALTY
1. EDUCATION : Completion of a master's degree program at an accredited college or university in public administration, public health, business administration, health administration, city and regional planning, social work, public policy, science, epidemiology or related field.
2. GENERAL EXPERIENCE : Three years of administrative, technical, clinical or policy work experience in a public health program involving chronic disease prevention including tobacco, nutrition, physical activity, or food systems or in a public health disease control program.
3. SPECIFIC EXPERIENCE : Two years of program management experience at or above the N23 level in a citywide chronic disease program supervising the activities of staff engaged in program analysis or program services and administration.
NOTE : Selective Factor Certification may be utilized, as needed, to fill specific positions. In accordance with Civil Service Regulation 11.032 - Selective Factor Certification - the appointing authority may request certification of eligible candidates with the required degree, specific experience and / or registration to fill specific positions in this class. Certification to fill such positions will be made from the two highest-ranking eligible candidates on the eligible list who possess the specified degrees and / or experience.
CITY OF PHILADELPHIA CLASS THAT TYPICALLY MEETS THE SPECIFIC EXPERIENCE REQUIREMENT :
Health Program Manager (5F27)
HIV Program Services Manager (5G27) for the HIV Diseases Specialty only
Physical & Medical Requirements
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Required Licenses & Certifications
Other Requirements
TRANSCRIPT, LICENSES, REGISTRATIONS , AND CERTIFICATION REQUIREMENTS
Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations, or certifications at the time of application. Transcripts MUST indicate the conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.
Candidates MUST submit a copy of their license, registration, or certification.
If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you have to submit another document
Option 1 - Upload a paperless transcript, license, registration, or certification - One time only!
You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.
Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 - Submit a paper transcript, license, registration, or certification - Separate document is required for each application
If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.
Mailing address for paper transcript and other required materials :
City of Philadelphia - Office of Human Resources
1401 JFK Boulevard, Room 1530
Philadelphia, PA 19102
Fax : 215-686-2347
Attention : Cornell Q. Weaver
Equivalency Statement(s)
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which has included a bachelor's degree and the specific experience described above.
Application Details
Notes to Applicants
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What We Offer :
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs
Benefits - We care about your well being
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here : https : / / studentaid.gov / manage-loans / forgiveness-cancellation / public-service
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov . For more information, go to : www.phila.gov / humanrelations
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodation for candidates with documented medical or religious reasons. Candidates may request accommodation for a Civil Service examination by contacting the Office of Human Resources (OHR) at 215-686-2350 or email Janine LaBletta at janine.labletta@phila.gov. The accommodation process is interactive and requires cooperation and communication between the applicant and OHR. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
As a condition of employment with the City, any person offered employment shall be required to certify that such person either is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the City; or has voluntarily entered into a payment agreement with the City. For so long as the person is employed by the City, the amount of the payment as set forth in the payment agreement (not to exceed, for any pay period, twenty percent (20%) of the person's gross pay for such period, without the person's consent) shall be withheld from each paycheck until such payment agreement is fully satisfied.
Such person shall also be required to certify as a condition of employment that he or she is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the Philadelphia Gas Works (PGW) or has voluntarily entered into a payment agreement with PGW.
Failure to enter into a payment agreement shall result in the cancellation of the appointment and removal from the certification. The name of the eligible candidate will be returned to the eligible list.
Only an on-line application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at hrhelpdesk@phila.gov
ALL Applications must be received by the end of business on Feburary 2, 2025.
Your application will be rejected, and you will be disqualified from competing in this examination if you :
1) Do not provide your complete and accurate social security number.
2) Attempt to practice fraud or deception in the preparation of this application
All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail.
You should add Phila.OHR@phila.gov to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.
Please call the Office of Human Resources at 215-686-0880 or email hrhelpdesk@phila.gov if you have any questions.
Information concerning employment with the City of Philadelphia may be found at :
https : / / www.phila.gov / departments / office-of-human-resources /
https : / / www.phila.gov / departments / office-of-human-resources / jobs / civil-service-faqs /
www.facebook.com / PhilaOHR
www.twitter.com / PhilaOHR
www.youtube.com / @PhilaOHR
www.linkedin.com / showcase / philahr
ELIGIBLE LIST : OPEN-COMPETITIVE
Only an open competitive eligible list will be established as a result of this examination. Permanent City employees will receive no promotional preference in this examination.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
RESIDENCY REQUIREMENT
Applicants must have established bona fide residency in the city of Philadelphia for one year prior to appointment for this civil service opportunity.
PREFERENCE FOR PHILADELPHIA RESIDENTS
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. For Training and Experience evaluations, in which applicants will not be asked to appear to take a scheduled examination, the residency preference eligibility date is the planned eligible list date listed on this application, February 24, 2025 .
To receive such preference, candidates must respond to the question regarding residence later in this form.
The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
U.S. VETERAN'S PREFERENCE
Ten (10) points for veteran's preference will be added to the scores of eligible veterans who apply for open competitive tests and pass the examination. To be eligible, the veteran must be honorably discharged from the U.S. Armed Forces by the first date of the examination. Candidates must submit a DD214 Member-4 to the staff member listed on the announcement if they wish for their eligibility to be reviewed. Spouses of disabled or deceased veterans may also be considered and will be required to submit additional documentation.
LEGACY PREFERENCE
Ten (10) points for legacy preference will be added to the scores of the children and grandchildren of Philadelphia Firefighters or Police Officers who were killed or died in the line of duty who apply for open competitive tests and pass the examination. Candidates must submit documented proof of relationship to the deceased parent or grandparent AND the death certificate of the deceased parent or grandparent.
NATIONAL VOLUNTEER SERVICE PREFERENCE
Up to five (5) points will be added to the scores of eligible national volunteers who apply for open competitive tests and pass the examination. Candidates must submit a copy of their service letter to the staff member listed on the announcement if they wish for their eligibility to be reviewed. To be eligible, candidates must have :
A. Successfully completed a term of volunteer service with Peace Corps, AmeriCorps NCCC (including FEMA Corps), or AmeriCorps VISTA.
Such candidates will be awarded
B. Successfully completed at least 450 hours of service with AmeriCorps State and National (including Teach for America).
Such candidates will have :
PHILADELPHIA SCHOOL DISTRICT CAREER AND TECHNICAL EDUCATION (CTE) PREFERENCE
For exams announced after May 1, 2023, excluding Police and Fire entry level exams, candidates who successfully pass the open-competitive examination shall have up to 5 points added to their final score in accordance with Regulation 9.0670.
Candidates must successfully pass all parts of the examination before veteran's preference, legacy preference, national volunteer service preference or CTE preference points are awarded.
Projected Exam Date
TRAINING AND EXPERIENCE EVALUATION Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.
Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out-of-class documentation, etc. and provide a detailed description of your education, experience, and credentials.
An Eligible List will be established the week of February 24, 2025. Please note that this date may change.
Test Review
In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.
Assigned to (view only)
Assigned to
Cornell Q. Weaver
Parts & Weights
Part
Training & Experience Evaluation
Weight
100%
Salary : $96,783 - $124,430