Account Clerk III (Information Technology Management Services)

About This Position

The City of Phoenix is honored to be recognized on the Forbes list of America's Best-In-State Employers 2024. This prestigious award is presented by Forbes and Statista Inc., the leading statistics portal and industry ranking provider. https://www.phoenix.gov/newsroom/human-resources/3215

With more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement. Whether you're an experienced professional or just starting your career, working in public service offers many rewards! Be a part of building the Phoenix of tomorrow.

There is an opening in the Information Technology Services (ITS) department for an Account Clerk III. In this position you will report directly to the Department Budget Supervisor while working closely with a Budget Analyst II, Accountant II, and Accountant I. In this role you will process purchase requests, accounts payable invoices, good receipts and maintain inventory and fixed asset records. This position requires a great deal of contact with vendors and department personnel and will require extensive use of computerized systems.

The Day-to-day Responsibilities Of This Position Include

Accounts payable

• Receive and route invoices to the appropriate staff for authorization.
• Validate invoices against contracts and logging invoice details in spreadsheets.
• Type invoice information into the City's financial system (SAP) for payment.
• Reconcile account statements.
• Manage vendor calls regarding the status of payments.
• Monitor contract/purchase order balances.
  
  
  

Purchasing

• Type purchase requisitions into the City's computerized financial system (SRM).
• Receive goods ordered, which includes unpacking boxes, registering software, inventorying the items, typing goods receipt information into SRM to initiate payment to the vendor.
• Answer questions from department personnel on the status of purchase requests/good receipts.
  
  
  

Asset/Inventory

• Create low value asset/fixed asset records in accordance with Administrative Regulation 5.13 and ITS policies.
• Issue low value/fixed asset tags as needed.
• Maintain asset and inventory records, both electronic and hardcopy as needed.
• Assist with the annual inventory process as needed.
  
  
  

Petty Cash Fund Custodian

• Validate petty cash needs are valid.
• Distribute cash to employees as needed.
• Verify receipts and unused cash are returned.
• Process receipts for reimbursement of the fund.
  
  
  

Other Duties as Assigned

• Generate accounts receivable invoices.
• Create journal entries.
• Maintain SAP security access.
• Ad hoc research and report generation.
• Assist with training/ employee development funds requests.
• Process bi-weekly payroll.
  
  
  

IDEAL CANDIDATE

• Basic to Intermediate skills in Microsoft Excel.
• Strong communication skills.
• Basic accounting skills.
  
  
  

SALARY

Pay Range: $19.07 to $29.58 per hour.

Hiring Range: $19.07 to $26.83 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi
  
  
  

For more details, visit: Unit 003 Benefits

Minimum Qualifications

• Three years of bookkeeping and clerical accounting experience,
• including experience in preparing financial reports,
• supplemented by courses in bookkeeping and accounting.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, click here .
  
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• One year of experience in SAP or a similar financial software system.
• One year of experience in e-procurement.
  
  
  

RECRUITMENT DATES

Recruitment closes February 27, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

During the online application process, you will provide responses to questions regarding your experience and qualifications. Information you provide in these questions should align to the information in your resume. Information not consistent with your resume may not be considered when determining your education and/or experience level.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .
  
  
  

REFERENCE

Account Clerk III, JC:01330, ID# 56972, 2/21/2025, USM, KA, Benefits:003.

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.