Administrative Assistant I - Police Records and Identification Bureau

About This Position

The mission of the Phoenix Police Department is to build and foster strong relationships with the community through our outreach and engagement, while adhering to the highest standards and traditions of the Phoenix Police Department. The Phoenix Police Department is committed to the Guiding Values of our P.R.I.D.E. Statement: Protection, Responsibility, Integrity, Dedication and Employee Excellence.

The Strategic Information Bureau located at 620 W. Washington Street seeks to fill a temporary position for an Administrative Assistant I. This position will support the departments effort to clean over 900,000 unreported final arrest dispositions in the FBI's Criminal History data base. The Administrative Assistant I will train and supervise Administrative Aides responsible for researching and correcting unreported dispositions as well as participate in the more complex corrections. Supervisory duties will include monthly notes, time keeping, performance reviews, ensuring adequate training, scheduling/assigning work, and handling more complex issues. Additionally, quality control of completed work to ensure accuracy of the corrections being performed as well as regular and timely reporting of the work being completed will be required. Work hours will be primarily day shift with weekends and holidays off.

The temporary position is intended for the duration of the ADRS- Automated Disposition Reporting System project. This position will be funded through September 30, 2026, with a possibility to be made regular in a future budget cycle. The temporary position will have benefits but will not earn city retirement credits or participate financially into the City's retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered at-will and employees may be separated at any time.

IDEAL CANDIDATE

• Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
• Ability to work collaboratively with residents, other departments, and other stakeholders across the city to accomplish organizational objectives.
• Ability to pay attention to details.
• Sound business communication, written and oral, including public speaking experience.
  
  
  

SALARY

Pay Range: $24.93 to $44.77 per hour.

Hiring Range: $24.93 to $38.68 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi
  
  
  

For more details, visit: Unit 007 Benefits .

Minimum Qualifications

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here .
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .
  
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

Experience With

• Working with police records systems.
• Working with confidential and sensitive data.
• Supervisory.
• Performing quality control/assurance.
• Law enforcement.
• Advance computer skills Microsoft Suite, Records Management Systems, Law Enforcement Systems.
• Working hours Monday through Friday, 8am-5pm.
• Working conditions located at Police Headquarters 620 W. Washington Street., Phoenix.
  
  
  

RECRUITMENT DATES

Recruitment closes April 16, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .
  
  
  

REFERENCE

Admin Asst I, JC:06030, ID# 57341, 04/3/2025, USM, MMN, Benefits:007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.