Buyer

Job Description

JOB TITLE: BUYER

DEPARTMENT: DEPARTMENT OF FINANCE – PURCHASING OFFICE

EMPLOYMENT TYPE: FULL-TIME/NON-EXEMPT

UNION/NON-UNION: NON-UNION

The Buyer is responsible for assisting the Purchasing Agent in the purchase and/or contract of supplies, materials, equipment and contractual services of all departments for the City, in accordance with Chapter 30B of the General Laws of Massachusetts and Article IX, Section 6 of Pittsfield City Code.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. We strongly encourage people of color, people with disabilities, LGBTQ individuals, bilingualists, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

Responsibilities

• Answer and direct all incoming phone calls.
• Revises and cancels purchase orders, as requested by departments, and approved by Purchasing Agent; Maintains Purchase Order files.
• Maintains bidder’s lists for current invitations for bids/requests for quotes or proposals.
• Responds to information requests from departments and vendors regarding bids/quotes/proposals, and Massachusetts bidding laws.
• Researches, as directed by the Purchasing Agent, regarding common purchases made by all City departments, dollar amounts spent on common purchases, and frequency of purchases.
• Maintains contact with sources of supply and follows up on delivery of purchases.
• Assists the Purchasing Agent at bid openings in the absence of the Deputy Purchasing Agent.
• Processes all insurance claims for City fleet vehicles involved in accidents.
• Organizes office supply collaborative annually; receives products and distributes to departments.
• Trains all new employees in Requisition Entry & Purchase Order Approval modules of MUNIS.
• Performs other duties as assigned.
  
  

Qualifications

• High School diploma or equivalent.
• Thorough knowledge of Microsoft Office programs required; working knowledge of MUNIS software program preferred.
• Excellent interpersonal skills; Ability to establish & maintain a cooperative and pleasant attitude and working relationship with employees and general public.
• Solid organizational skills with the ability to multi-task.
• A self-starter with the ability to work independently as well as in small groups.
• Must obtain Associate Massachusetts Certified Public Purchasing Official designation from the Massachusetts Office of the Inspector General within two years of appointment to position.
  
  

WORKING CONDITIONS

This is an office-based job in a dynamic municipal building. While performing the duties of the Buyer, the incumbent is required to: interact and communicate frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.

Physical Requirements

Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs. Lifts/moves objects weighing up to 10-20 pounds.

HOURS

8:30am – 4:00PM, Monday – Friday

35 hours per week

SALARY

Starting salary $22.12 -23.46 per hour

Annual increases up to $28.85 per hour

APPLICATION DEADLINE

Monday, February 17, 2025 @ 4:00PM

Company Description

Nestled in the heart of the Berkshires, the City of Pittsfield is a vibrant and welcoming community that blends rich history with a forward-thinking outlook. As the cultural and economic hub of the region, Pittsfield offers a dynamic environment where innovation and tradition coexist harmoniously. Our city government is committed to fostering a high quality of life for all residents by delivering essential services, promoting sustainable growth, and championing a diverse and inclusive community.

Working for the City of Pittsfield means being part of a team dedicated to public service and making a real difference in the lives of our citizens. We pride ourselves on our collaborative approach, where employees are encouraged to contribute ideas and take initiative. Whether it’s enhancing public safety, improving infrastructure, or supporting our vibrant arts scene, every role within our organization plays a vital part in shaping the future of our city.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. Minorities are encouraged to apply. We strongly encourage people of color, people with disabilities, LGBTQ community, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

Join us in our mission to build a stronger, more connected Pittsfield, where everyone has the opportunity to thrive.

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Retirement Savings Plan
• Up to 14 paid Holidays
• Personal Days
• Vacation Time
• Earned Sick Leave
• Employee Assistance Program
• Tuition Reimbursement