What are the responsibilities and job description for the Deputy City Clerk position at City of Placentia?
4/10 Work Schedule Monday - Thursday, 7:15 a.m. to 6:15 p.m.
"This recruitment will be open on a CONTINUOUS basis and could close at any time. Interested candidates should submit their application materials as soon as possible**
- Perform duties on behalf of the elected City Clerk, such as serving as the official custodian of city records, certifying documents, organizing legal advertising and postings, receiving documents on behalf of the city, administering oaths and affirmations, conducting election activities, and ensuring that all government and election codes, as well as city charter provisions, local ordinances, resolutions, and rules, are applied correctly to the office's operations and records.
- Serves as custodian and maintains centralized filing systems for official city documents and records.
- Attends meetings of the City Council and serves as recording secretary; records actions taken and arranges for recording of actions in official records; transmits records or notices of action taken to appropriate parties.
- Works with management staff, the public, and others to plan and prepare City Council agendas; receives and reviews agenda items to ensure that all submittals are complete and in compliance with established procedures.
- Prepares and reviews ordinances and resolutions.
- Schedules and performs legally needed operations, such as acceptance, certification, publication, and recording of papers and official notifications in the processing of city activities
- Serves as a city election official; administers federal, state, and local procedures for selecting local government representatives; assists candidates in meeting their legal responsibilities before, during, and after elections; manages the election process from pre-planning to certification of results and filing of campaign disclosure documents.
- Responds to phone and public counter queries, and provides the public with information and materials about the city clerk's office and the city; uses a computer with word processing and other software to create documents, reports, and records.
- Conducts surveys, creates charts and graphic illustrations, writes comprehensive staff reports on specific issues or problems in the administrative or other projects that are assigned, creates policy and procedure manuals, analyzes and tabulates statistical data, responds to correspondence, creates press releases, and serves as a public information officer, as necessary.
- Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the City.
- Graduation from high school or G.E.D. equivalent.
- Three (3) years of increasingly responsible experience performing administrative duties, including two (2) years in a City Clerk's Office or related organization which staffs a governing body and/or commissions.
Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at https://www.governmentjobs.com/careers/Placentia as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.
All applications will be reviewed and only those candidates determined to be most qualified on the basis of education, training, and experience, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interviews and/or written exams and oral presentations. Successful candidates will be placed on the employment-eligible list from which hires may be made. The list is valid for up to one year, or until an insufficient number of candidates remain unless exhausted sooner.
EQUAL OPPORTUNITY EMPLOYER
The City of Placentia is an Equal Opportunity employer and does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, veteran status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is committed to making its programs, services, and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact the Human Resources Office at (714) 993-8141 prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.
The City of Placentia's Drug-Free Workplace Policy requires that all applicants undergo substance abuse testing prior to employment.
The City of Placentia will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City is concerned regarding a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act/.
Salary : $72,961 - $88,685
