What are the responsibilities and job description for the PUBLIC WORKS SPECIALIST-INTERNAL PROMOTIONAL ONLY position at City of Plantation?
THIS POSITION IS ONLY OPEN TO CURRENT CITY OF PLANTATION EMPLOYEES.
This is responsible public works administration work in the Public Works Department. Work involves performing technical and clerical tasks. Considerable independent initiative and judgment is exercised in conformance with standard policies and procedures. Work is reviewed by an administrative superior who assigns work, assists in difficult areas, and evaluates performance for technical quality and thoroughness.
Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.Prepares complex administrative reports, correspondence and internal memorandums; types letter, reports and forms; composes routine correspondence and statistical data.
Generates and closes out work orders for the Public Works Department; provides follow up reports to Assistant Director on overdue work; distributes work orders in absence of Assistant Director; conducts file maintenance in work order system.
Coordinates sidewalk repair program: obtains inspection reports and photographs; electronically files reports; generates work order for repairs.
Functions as customer service liaison with between customers and solid waste contractor; tracks complaints and resolves issues through route manager; attends quarterly meeting with solid waste contractor.
Acts as receptionist, answer telephones, explain functions and services of the department; direct callers to proper persons or officials, provide non-technical or routine information; initiates and routes work order requests if warranted.
Conducts research as requested; collects data from a variety of sources; analyzes data, produces reports utilizing various databases; makes decisions in accordance with established polices and procedures.
Serves as a liaison on human resources and payroll services for all department employees, providing information and assistance to staff and supervisors regarding personnel related documentation, policies, procedures, and processes.
Maintains detailed and accurate records for regulatory agencies (i.e. FEMA, NPDES).
Executes purchase orders authorized by the department director.
This position does not have final procurement authority.
Performs other related duties as assigned.KNOWLEDGE, ABILITIES AND SKILLS:
Considerable knowledge of modern office terminology, methods, practices and procedures.
Working knowledge in the use of MS Word, Excel, and Outlook is essential.
Knowledge of the City organization, procedures and functions.
Must maintain good interpersonal and communication skills to deal with public.
Must be able to speak, write, and comprehend English language.
Ability to prepare routine documents and compose letters and memoranda.
Ability to maintain confidentiality.
Ability to maintain confidentiality, prioritize work assignments and to work independently.
Ability to understand and carry out instructions and to complete work assignments correctly.
Ability to make decisions in accordance with the rules, regulations and policies and apply these to work problems.
Ability to receive the public; make minor decisions to relieve the schedule of their supervisor with administrative ability.
Ability to establish and maintain effective working relationships with employees, supervisors, government agencies, and the general public.
Ability to deal with other people with great tact, poise, patience and courtesy.
DESIRABLE EXPERIENCE AND TRAINING:
High school diploma or GED; supplemented by two (2) to three (3) years of progressively responsible experience in administrative support work, demonstrating excellent organizational skills and skilled use of various modern business computer applications; or any equivalent combination of education, training, and experience which provide the requisite knowledge, skills, and abilities for this position. This is a designated "Recovery" classification in the City's Emergency Operations Plan and will require the employee occupying this position to work for declared emergencies. Attendance at National Incident Management System (NIMS) training at the appropriate level is mandatory.
Salary : $46,770 - $82,503
