What are the responsibilities and job description for the Technical Specialist I - Special Events position at City of Pomona?
The City of Pomona is currently seeking dynamic individuals to join our team as Technical Specialist I (Special Events). This part-time position offers a unique opportunity to be at the heart of planning, coordinating, and executing memorable citywide events that brings our community together.
As a Technical Specialist I - Special Events, you will play a vital role in organizing a wide range of events, including the City's beloved Egg Hunts, Concerts in the Park, Movies in the Park, Haunted House, Tree Lighting, and Holiday at the Plaza, among others. Your creative input and enthusiastic attitude will be key in making these events unforgettable.
This opportunity is classified as at-will, hourly/part-time positions with no benefits provided. Hourly/part-time positions average 20 hours per week and less than 1,000 hours in a twelve (12) month period.
The Ideal Candidate
The ideal candidate for the Technical Specialist I - Special Event position will have a strong understanding of planning, coordinating, and implementing a wide variety of special events. The candidate should be skilled in managing multiple projects, working independently and strategically, and maintaining professionalism and patience under pressure. Clear and concise communication, both orally and in writing, is essential, along with the ability to build and maintain positive relationships with community partners and the public. We seek a passionate, creative individual who is driven to provide exceptional programming and is ready to take ownership of their role with a strong sense of responsibility and excellent judgment.
- Continued Growth: Look forward to a 4% raise on 10/1/2025.
- Long-Term Benefits: Benefit from a 5% salary bump on 10/1/2026
- Supportive Environment: Be part of a team that values your contributions and fosters growth.
- Make a Difference: Your work will directly impact the safety and development of Pomona.
- Professional Growth: Opportunities for career advancement and professional development.
- Collaboration: You will work closely with our Community Services Division, other City Departments, and local partner agencies to ensure the success of our events. Your responsibilities will also involve recruiting and managing community partners and volunteers.
- Innovation: We encourage innovation and value events that cater to the unique cultural needs of our residents. You'll also have the opportunity to activate our City's parks and community centers, making them vibrant hubs of activity.
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Education & Experience
- High school diploma or GED equivalency required.
- 1 year of experience organizing and assisting with special events.
License or Certificates
- Must possess and maintain a valid California Class "C" driver's license and have a good driving record.
The following list represents the core competencies needed for success in this position.
- Customer Focus: Attending to the needs and expectation of customers.
- Group Facilitation: Enabling constructive and productive group interactions.
- Teamwork: Collaborating with others to achieve shared goals.
- Environmental Exposure and Tolerance: Performing under physical demanding conditions.
- Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards.
- Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace.
- Plan, coordinate, and implement a wide variety of special events that meet the diverse needs of Pomona residents. There will be a strong emphasis on events that are targeted to youth and families.
- Collaborate with a wide variety of local organizations and volunteers to create high quality events that are cost effective.
- Promote City events, activities, facilities, and other special projects.
- Setting up a variety of decorations, props, supplies and equipment, including but not limited to; movie projectors, inflatable movie screens, sound equipment, folding tables, chairs, canopies, etc. May also include an occasional use of a ladder.
- Act as a liaison between staff, community members, collaborative partners and other city personnel.
- Conduct and/or attend regular meetings and training sessions that directly affect the development, planning, coordination and implementation of special events.
- Work collaboratively to develop and foster new events and best practices throughout all program locations.
- Meet deadlines while maintaining high quality of work.
- Ensure established emergency and safety procedures are followed at all time.
- Accurately document all incidents/accidents and ensure proper communication to all parties as appropriate.
- Communicate in a positive and effective manner with all community members, City officials, co-workers, volunteers and guests.
- Maintain professional demeanor at all times to ensure the City's image and mission statement are upheld.
- Adhere to all established policies, procedures & protocol.
- Other duties as assigned.
SPECIAL REQUIREMENTS:
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations; ability to lift up to 30 pounds.
Work Hours
Work hours will be approximately 15-20 hours per week. Hours will vary based on event schedules and will include some evening and weekend shifts.
Examination Procedure
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. The examination process for this position may consist of a qualifications review, a supplemental background questionnaire, and an oral interview weighing 100% of the applicant's final score. The Human Resources Department may waive any part of the examination depending upon the number of applicants. This recruitment will also establish a list for future vacancies.
Supplemental Questions
To complete your application for this position, you will be prompted to respond to supplemental questions. These questions are important to the screening process, and therefore, incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process, so please complete them accurately. Your responses should be consistent with the information provided on your application.
Salary : $22 - $25
