What are the responsibilities and job description for the Office Assistant #2025-PT04 position at City of Pompano Beach?
This is an advanced clerical position that is involved with assisting the Claim Adjusters by performing a variety of support services. Coordinates monthly lunch and learn sessions and other related wellness activities. Provides assistance in reconciling insurance bills. Sets up and maintains department confidential files and performs various record keeping functions. Orders necessary office supplies. Assists in coordinating the special events. Assists and serves in the absence of the Mail Courier by performing mailroom-related duties. Creates and/or distribution of promotional materials, such as monthly newsletters, handouts, payroll stuffers, letters, flyers, and notifications of upcoming events. Receives, screens and directs callers and provides information. Duties also include: answering telephones, typing correspondence, copying, scanning, data input, handling confidential information and opens, sorts, and distributes mail. Performs related duties as assigned.
High school diploma or equivalent. Possess a valid Florida driver's license. Administrative claims experience and knowledge of Florida claims practice are desired. Knowledge of workers' compensation claims and liability claims is desired. Ability to coordinate and monitor administrative activities. Ability to research and compile data, prepare written reports and correspondence. Ability to function on multiple computer-based claim programs. Ability to communicate effectively both verbally and in writing. Ability to prioritize work. Ability to work well under pressure and multi-task in a fast-paced environment. Ability to work in a team environment. Efficient in typing 35 WPM . Efficient problem-solving and organizational skills. Efficient in claim scanning, filing and payment processing. Efficient in Microsoft Office Suite. Ability to communicate effectively both orally and in writing and the ability to interact effectively with other employees. Ability to provide excellent customer service to internal and external customers. Ability to maintain confidential information. Physical position involving frequent to light lifting up to 10 lbs. and occasionally up to 20 lbs., climbing, kneeling, crouching, reaching, standing, walking, pushing and grasping. The noise level in this environment is usually quiet in an inside office setting and sometimes moderately loud when using the mail equipment. There is also outside exposure to all weather conditions when making mail pickups and delivery. A comparable amount of training and/or experience may be substituted for the minimum qualifications
Work Days/Hours : Monday – Thursday, 7:00 a.m. – 6:00 p.m.; no more than 25 hours per week
Job Status : ( ) Full time ( X ) Part time/temporary
Department/Number : Human Resources/Risk Management 5520 Pay Plan/Grade: 18N
Position is open until filled.
The City of Pompano Beach welcomes everyone who would like to become a member of our team and who wants to “Do Good”. The City does not discriminate on the basis of race, color, sex, age, national origin, disability, religion, genetic information, marital status, political affiliation, sexual orientation, gender identity, familial status, or other circumstances and characteristics protected by state or federal law. The City promotes diversity of culture, background, thought, and ideas. The City strives to make inclusion a part of everything we do and strives for a work environment that creates a sense of belonging for everyone.
Salary : $21
