What are the responsibilities and job description for the Project Manager - Special Events Department position at City of Port St. Lucie, FL?
Salary : See Position Description
Location : Port St. Lucie FL 34984, FL
Job Type : FULL-TIME
Job Number : 202502859
Department : Special Events Department
Opening Date : 02 / 11 / 2025
Closing Date : 2 / 18 / 2025 5 : 00 PM Eastern
POSITION SUMMARY
The City of Port St. Lucie is an equal opportunity employer.
This position requires the applicant to successfully pass a drug screening.
The starting salary range for this position is $67,210.93 - $77,292.57 depending on qualifications
This is a highly responsible professional and project managerial position with work involving special events, promotional activities, special projects, event coordination, and other department initiatives as well as professional administrative support. This position requires a high level of professional work in support of all internal functions including customer service and work order systems, interdepartmental coordination, budgeting, procurement, records retention, etc. The person assigned to this position will work closely in collaboration with community partners, third-party vendors and city departments. The incumbent is also responsible for assisting with data collection and reporting as well as innovating the Department's policies and procedures in support of efficiency and effectiveness measures as promulgated by the Director and management team. This position requires an enthusiastic team player and self-starter who can work cross-functionally and is not averse to risk or to trying out new ways of doing things. Facilitates the development of public trust and confidence in the City.
This position is an Essential classification and will require you to report to duty before, during, and immediately after a civil emergency.
ESSENTIAL DUTIES
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintaining high levels of work and productivity by generating innovative solutions to work situations.
- Communicates with partners and responds verbally, in person, and digitally to provide information about events.
- Acts as the liaison to external entities and departments.
- Responsible for department budget and individual event budgets.
- Assists with coordinating and logistics for events as assigned.
- Prepares reports and presentations and other materials as required.
- Performs industry research as assigned.
- Manages and facilitates third-party contracts.
- Responsible for managing the event calendar.
- Facilitates contract negotiations with vendors and manages the contract process from beginning to end.
- Collaborates with city departments for events.
- Represents the City and the Special Events Department at events as required.
- Coordinate and execute logistics around events, groundbreakings, and City engagements.
- Project manage the department's strategic plan and initiatives, from beginning to end.
- Develops and maintains project management and monitoring records for each project and formulates written progress reports to the Department Director.
- Provides varied executive support including Kronos, travel arrangement, allocations, p-card reconciliations, and requisitions for the department.
- Manages the department's webpage.
- Other duties as may be assigned.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, this position is required to work varied hours, as city events occur after normal business hours, holidays and on weekends. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND / OR EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree required a major in Special Events is preferred. Three (3) years of experience in a related field preferred. Possession of a valid Florida Driver's License and clean driving record required.
KNOWLEDGE, SKILLS & ABILITIES
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and / or move up to 25 pounds and occasionally lift and / or move up to 45 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to outside weather conditions that may be adverse and extreme (heat, humidity, cold, rain, etc.). The employee is frequently exposed to noise, dust, fumes, airborne particles, uneven surfaces, and stressful situations.
The noise level in the work environment is usually moderate.
12 paid holidays per year
Vacation Leave : 1-3 years- 10 days
4-9 years- 15 days
10-19 years- 20 days
20 years- 25 days
PT employees accrue depending on hours worked
Personal Days :
2 days for non-exempt employees per year
3 days for exempt employees per year
Sick Time :
FT employees accrue 8 hours per month
PT employees accrue 4 hours per month
Retirement Plan :
The City contributes an amount equal to 11.4% of an eligible employee's biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%.
457 Deferred Compensation Plan and Roth IRA
50,000 Basic Term Life Insurance
50,000 Accidental Death & Dismemberment Insurance
Short-Term and Long-Term Disability
Health, Vision and Dental Insurance
Optional Benefits :
Tuition Reimbursement
Flexible Spending Account
Wellness Program
Health Reimbursement Account
Employee Assistance Plan
Supplemental Life
Legal insurance
The of City Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offer by the City of Port St. Lucie, see the link below.
Do you have a high school diploma or equivalent GED? A high school diploma or GED must be presented at time of employment.
Do you have a valid Florida driver's license?
Describe your highest level of education and type of degree.
Please describe your experience relative to this position.
Required Question
Salary : $67,211 - $77,293
