ADMINISTRATIVE ASSISTANT - PUBLIC HEALTH

ADMINISTRATIVE ASSISTANT - PUBLIC HEALTH

ADMINISTRATIVE ASSISTANT – Public Health Division
Health and Human Services Department
Full-Time (37.5 hours per week), Project position.

Seeking a qualified individual to join Portland Public Health’s dynamic clinical services team as an administrative assistant. This project position provides administrative support for the clinical services at 39 Forest Avenue serving members of vulnerable and diverse populations. To learn more about our Public Health Division, click here.

The ideal candidate will have knowledge and experience in computer skills, including Microsoft Office (Word, Excel, Access), spreadsheets and software, have the ability to prepare reports as well as the ability to independently arrange for professional meetings, schedule patients, and make reminder calls. This role will work in a team setting providing support for several programs while prioritizing division-wide needs so the ability to be organized and effectively communicate will be necessary.

Duties Include, But Are Not Limited To:

• Greeting and checking in patients.
• Scheduling appointments.
• Report preparation.
• Answering telephones.
• Problem solving.

Required Experience:

• Thorough knowledge of administrative practices and procedures
• Excellent customer service skills
• Must possess good communication and attention to detail.
• Excellent organizational skills.
• Thorough knowledge of modern office equipment practices and procedures.

Preferred Experience:

• Experience as an administrative assistant in a fast paced setting is desired, clinical setting preferred
• Experience working with a diverse population.
• Experience with multi-line phone system.
• Knowledge of Excel and other computer software utilized by individual departments.

Applications accepted until 02/07/2025
Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a union position, CEBA (Grade 8) Salary range: $20.57 - $23.13/hr.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment. City benefits may include:

• Free employee health insurance with the completion of wellness incentives
• Thirteen paid holidays
• Sick, vacation, and personal leave
• Health, dental, and vision
• Choice of retirement plans, including a pension plan
• Use of City recreation facilities
• Discount on professional development programs through USM and Thomas College

If you have questions or need assistance with the application, please contact Shae Gonzalez (City of Portland Recruiter) at sgonzalez@portlandmaine.gov or 207-653-3615 (call or text)

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity/affirmative action employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov

Type : INTERNAL & EXTERNAL

Group : CEBA

Job Family : PUBLIC HEALTH

Posting Start : 01/24/2025

Posting End : 02/07/2025

Details : Job Description